Webber - Administrative Assistant; Temporary - Infrastructure Management Job Mississauga area,Ontario Canada,Administrative/Clerical

Position: Webber - Administrative Assistant (Temporary) - Infrastructure Management

Description

Position Summary

Provides administrative, financial, procurement, 3rd party claims support to Project

Primary Duties and Responsibilities

Responsible for new hire process to include new hire paperwork, payroll setup; benefit enrollment maintenance and on-boarding. Coordinate and conduct new employee orientation, ensuring all necessary new hire paperwork is accurate and Responsible for new hire data entry while creating and maintaining all necessary employee records.

Process all employee actions to include transfers, vacations, promotions, merit, bonus, pay adjustmentsand

Ensurethatallnecessarydocumentsarereceivedandapproved.

Responsible for the efficient administration of the project by answering telephone calls, greeting visitorsanddistributing

Respondsanddelegatesrequestsforinformation.

Schedules and coordinates meetings, conferences and travels

Prepares monthly reports in a timely, accurate manner including but not limited to client required reports, overtime, payroll and SAP reports and work

Responsible for keying employee files and other project filing including training and license records and vendor insurance

Responsible for purchasing supplies, maintaining equipment, rental and vend or contracts,3rd claims, client deliverable, and Adopt a Highway

Responsiblefortheadministrationoftheprojectsaccountspayableandreceivableincluding reconciliation, verification, and

Assist in the administration of fleet management system including data entry and invoice review

Answersthehotphoneandmanagesallinquiriesincludingrecordingandtrackingofallinquiriesto ensure all requests are responded to within contract Dispatch employees to accidents, repairs or other concerns of client or public.

Knowledge, Skills & Abilities

Abilitytoworkflexiblyandwillingnesstoworkextensivelytomeetbusinessneeds

High level of attention to detail, initiative, problem solving, personal organizational and leadership

Strong organizational, administrative, interpersonal, verbal and written communication skills

Requires minimum

Works well with ambiguity

Strong strategic

Ability to multi-task and work in a fast-paced environment

Education and Experience

HS Diploma or GED(Required)

Minimum3to5years'experienceinofficeadministration/customer relations (Required)

Excellent knowledge of MS Office, including Word, Excel, Power Point and Outlook (Required)

Driver's License with good driving record(Required).

Great communication and interpersonal

Ability to identify in efficient practices and develop best practice

SAP experience strongly preferred

Work Conditions/Physical Demands

Occasional time in the field in varying temperatures Travel-Occasional

Must be able to lift up to 20 pounds

#mogul

Webber, LLC provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, gender, national origin, age, disability, or status as a Vietnam Era or special disabled veteran in accordance with applicable federal and state laws. Webber, LLC complies with applicable local, state and federal laws governing nondiscrimination in employment at each location the Company operates.

This policy applies to all terms and conditions of employment, including, but not limited to: hiring, placement, promotion, termination, leaves of absence, compensation, and training.

The Statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.


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