Documentation Archivist Job Mississauga area,Ontario Canada,Administrative/Clerical

Job Description

Assure records stored internally and externally are easily retrievable at no mistake cost to SGS. Request data destruction after 5 years period from C of A is reached or as requested by client. Follow Training SOP for training and training records.

Scan records to Intact system

Archive records and maintain filing list for records stored in outside storage location.

Communicate with outside storage location supplier for archiving, retrieval and destruction. Evaluate the supplier as per SOP QAM-213 Evaluation of suppliers.

Arrange copies of records as per C of A order (client request) and send to client. Assures time is accounted for the activities to charge clients.

Send records to an approved offsite storage location on client request

Provide Scan Packet Cover Sheet and Raw Data Cover Sheet

Retrieve and re-file records when requested

Provide testing record for client and SGS personnel

Maintain Record Retrieval Log

Provide mutual back-up support to other members in the team as required

Process incoming and outgoing mail when assigned

Communicate in a timely manner on all levels with information that is needed to make a quick decision.

Qualifications

Education:

College Diploma or equivalent

Has a proven record of bringing effectiveness to processes and ability to be detailed and focused on any job assigned.

Candidates must be proficient in using various types of computer software (Word, Excel. PowerPoint & Outlook).

Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment.

Candidates must demonstrate excellent verbal and written communication skills including grammar and composition.

Ability to work well with others & independently.

Proven time management skills and a strong attention to detail.

Works well under pressure.

Extended hours and shift work may be required from time to time

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