Coordinator, Information Technology
Job in
Mississauga, Ontario, Canada
Listing for:
Katz Group Canada
Full Time, Per diem
position
Listed on 2026-01-19
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
What you are looking for:
A closely connected cultureA total rewards package meant to enhance your work-life flexibilityFully utilizing your talentProfessional growth and development via challenging projects and assignmentsWarm and fuzzy feelings knowing you have helped your community, your team, the business and social causes through the Rexall Care NetworkThis existing role reporting to Sr. Director of IT, the IT Coordinator is responsible for supporting and coordinating the daily operations of the IT Department. This role ensures the smooth functioning of administrative, operational, and logistical activities, including staff time and attendance tracking, purchasing and invoicing, vendor management, office supply management, catering arrangements, and other activities required to support the department's overall efficiency.
The ideal candidate is highly organized, proactive, and able to manage multiple priorities in a fast-paced environment.
What you’ll be doing:
Manage Time & Attendance / Payroll
Record and submit payroll in Time & Attendance system on a bi-weekly basisSend submission reminders to staff membersFollow-up with missing/non-compliant submissionsObtain approval for overtime and on-call hours from managementAdjust timesheets for all approved absences (vacation, sick, float, maternity, unpaid, etc.)Manage Purchasing and Invoices
Obtain senior-level approval for department purchases and invoicesTrack spend on corporate credit card to ensure monthly balance is paidMaintain record of purchase orders, invoices, and receipts; reconcile against monthly statementsInvestigate discrepancies between receipts and spend; escalate as neededEnsure invoices are associated with the correct cost centre or charge codeIssue Purchase Orders in JDEVendor Management
Setup new vendors in JDE by creating new accountsUpdate and maintain IT vendor/contractor database including contract terms, payments, invoicing and contract renewalsObtain & file fully-executed copy of contracts; signaturesPerform Day-To-Day Operations
Maintain general stock of office supplies for IT staffManage shared resources (projector, easel); maintain sign out and return sheetsCoordinate new hire orientation and workstation setupOrder business cardsEnsure company assets are secured in appropriate cabinetsCoordinate catering for meetings and training sessionsWater and maintain plants in IT areaAssist Facilities Department with “general” areasSupport IT teams with coordination for annual audits (including PCI Compliance)Ensure mandatory iLearn training courses/annual refreshers for IT Dept are up to date/completed across teamsTrack and update Quarterly IT Enterprise Scorecard with support from all IT teamsProvide Rexall leadership team with significant project status updates or highlights in BiWeekly Powerpoint UpdatesSupport dept with tracking spend and transactions for larger scale Capital projectsOrganize quarterly Town Halls on behalf of SVP (approximately 50+/- attendees). Coordinate set up of room, seating; audio/visual with Facilities and IT; arrange for catering; clean room after meeting.Perform other duties as assigned to support Rexall Pharmacy Group Ltd.Knowledge, skills and experience:
3-5 years experience in executive support and IT operationsExceptional organization skills; ability to track and manage a high volume of critical activitiesMaintains a high degree of discretion and confidentiality; ability to use diplomacy, discretion, and judgment in giving out information and referring callersStrong communication skills both written and verbal;
Demonstrated ability to effectively communicate to all levels within the organization as well as vendors/suppliersPossesses confidence to take charge of issues, make critical decisions, and take necessary actionExpert proficiency in Microsoft Office suite (Work, Excel, PowerPoint)Expert proficiency in Lotus NotesKnowledge of JDE financial system and UKG(Kronos) applicationStrong interpersonal skills; highly motivated and directedFlexible and adaptable with the ability to multitaskStrong customer service orientationExperience working in a team-oriented, collaborative environmentAt…
Position Requirements
5+ Years
work experience
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