Executive Assistant & Project Coordinator, Operations | UMC Physicians

Executive Assistant & Project Coordinator, Operations | UMC Physicians page is loaded## Executive Assistant & Project Coordinator, Operations | UMC Physicians locations:
City Bank Bldg-Suite 160time type:
Full time posted on:
Posted Yesterday job requisition :
R18937

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Title:

Executive Assistant & Project Coordinator, Operations

Location:

City Bank – Corporate Office

Reports To:

Vice President & COO      We are a leading healthcare organization committed to delivering exceptional patient care and operational excellence. Our executive team drives strategic initiatives that impact the entire organization, and we are seeking a dynamic professional to join us in a pivotal support role.

Job Description:

The Executive Assistant & Project Coordinator provides high-level administrative and operational support to the Vice President/COO and assists Operations Directors. This role combines traditional executive assistance with project management and event coordination responsibilities, ensuring seamless execution of strategic initiatives and organizational priorities.
Availability Requirements:  
• Ability to work 40 hours per week  
• 8am-5pm Monday-Thursday, 8am-12pm Friday    Our Mission:
To improve the quality of life for our community by providing the best patient experience for every patient.
Our Vision:
To be the best place to work and the best place to receive healthcare.
Benefits: UMC Physicians offers a comprehensive benefits package to eligible full-time employees. Benefits include:

• Paid Time Off   
• Sick Pay   
• Medical, Dental and Vision Insurance  
• Employer Paid Group Life and Voluntary Life Insurance   
• Short Term Disability Insurance  
• Long Term Disability (after 2 years of employment)   
• Critical Illness, Accident and Cancer Insurance  
• Health Care and Dependent Care Spending Accounts   
• 401K Retirement Plan with Company Match  
• Employee Assistance Program

Note:

Some benefits require an employee contribution to participate.

Essential Functions:

• Executive Support  o Manage and optimize the VP/COO’s calendar, schedule meetings, and coordinate travel arrangements.  o Screen and prioritize phone calls, emails, and correspondence.  o Prepare meeting agendas, presentations, and executive reports.  
• Project Coordination  o Plan, organize, and track projects across the executive office and operations teams.  o Monitor timelines, deliverables, and ensure follow-up on action items.  o Serve as a liaison between the VP/COO and Operations Directors for project updates.  
• Event & Meeting Management  o Coordinate large-scale meetings, conferences, and organizational events.  o Handle logistics including venue selection, catering, technology setup, and attendee communication.  
• Operational Support  o Provide administrative assistance to Operations Directors as needed.  o Support process improvement initiatives and help streamline workflows.  o Maintain confidentiality and exercise discretion in handling sensitive information.
Knowledge/Skills/Abilities:  
• Strategic thinking and problem-solving.  
• High attention to detail and accuracy.  
• Professionalism and discretion.  
• Adaptability and ability to manage competing priorities.

Qualifications:

• Bachelor’s degree preferred or equivalent experience.  
• 5+ years of experience as an Executive Assistant or in a similar role.  
• Strong organizational and project management skills.  
• Excellent communication and interpersonal abilities.  
• Proficiency in Microsoft Office Suite and project management tools (e.g., Asana, Trello).  
• Ability to work independently and manage multiple priorities in a fast-paced environment.  
• Healthcare industry experience preferred.

Environmental Conditions:

Works in well-lighted, heated and ventilated building. Exposure to blood borne pathogens are of low risk.
Limitations and disclaimer:  The above job description is meant to describe the general nature of work being performed; it is not intended to be construed as an exhaustive…