International Student & Scholar Services Representative - Student Employment

International Student & Scholar Services Representative - Student Employment Please see Special Instructions for more details.

This is a pool position with hires expected throughout the academic year and as early as June 2025.

Position Information

Position Title

Position Title International Student & Scholar Services Representative - Student Employment

Academic Year

Academic Year

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The International Student & Scholar Services Representative will assist the Director and Assistant Director in their daily duties at the International Student & Scholar Services. The International Student & Scholar Services Representative reports to the Director International Student & Scholar Services.

Essential Functions

• Oversee and maintain the student database and files.
• Assist international students prepare various applications to the Department of Homeland Security, U.S. Citizenship & Immigration Services, and U.S. Department of State.
• Develop liaisons with student organizations and departments to prepare and implement student activities or cultural events.
• Fully support the Director, Assistant Director and International Student Advisor during the preparation and implementation of the International Student Orientations in August and January before the start of the semesters.
• Maintain the International Student Newsletter, International Student Office CANVAS account, International Student Office website and any other media outlets.
• Drive UIW vehicles at no specific time of the day to include weekends especially during the arrival of international students.
• Help ensure the timely shipment of education and immigration documents to international destinations by using various shipping methods.
• Performs other duties as assigned by the Director and Assistant Director.

Qualifications

Knowledge

Skills and Abilities

• Excellent customer service skills and telephone etiquette.
• Ability to multi-task and be detail oriented.
• Ability to communicate both written and verbally.
• Ability to exercise confidentiality when providing information to employees, students, student parents or visitors as outlined in departmental and university policies.

Required Education

Current UIW student required.

Required Work Experience

Microsoft Office (Access, Word, Excel, PowerPoint, Publisher). Valid Texas Drivers License.

Preferred Qualifications

Superior interpersonal and organizational skills.

Required Certifications, Licenses or Registrations

Must have a valid drivers license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW.

Work Hours

• Monday through Friday 8 am – 5 pm (flexible schedule).
• Up to but not to exceed 20 hours per week
• Must be willing to work weekends or after business hours for events or during orientation.

Physical Demands

Must be able to lift and carry items up to 50 lbs.

Posting Number

Posting Number STU
1372PO

Number of Vacancies

Number of Vacancies 4

Job Type

Job Type Part Time

Job Category

Job Category Students

Desired Start Date

Multi-Hire Pool Yes

Position End Date (if temporary)

Reports to

Reports to Director International Student & Scholar Services

Salary $11.00/ hr

Open Date

Open Date 06/02/2025

Close Date

Close Date 05/15/2026

Open Until Filled Yes

Special Instructions to Applicant

This is a pool position with hires expected throughout the academic year and as early as June 2025.

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Required Documents
Optional Documents

• Resume
• Cover Letter/Letter of Application

Required fields are indicated with an asterisk (*).

• Yes, I am a doctoral student
• Yes, I am a graduate student
• Yes, I am a senior
• Yes, I am a junior
• Yes, I am a sophomore
• Yes, I am a freshman
• No, I am not a UIW student
• * Do you currently have a valid driver's license AND are you at least 21 years of age, as required to drive for UIW?
  • No
  • Yes, I have a valid driver license and I am at least 21 years old