Executive Assistant

Join the Heart of Leadership at Filoli:
Executive Assistant

Are you a master of organization with a knack for anticipating needs before they even arise? Do you thrive in a vibrant, high-visibility environment where your discretion and diplomacy make a tangible impact? If you are a proactive problem-solver who loves keeping the gears of leadership turning smoothly, we want to meet you!

As our Executive Assistant, you are the vital link that keeps our Executive Team and CEO performing at their best. This isn't just about scheduling; it’s about optimizing leadership time, tracking critical decisions, and ensuring organizational momentum never slows down. You’ll be the "go-to" person for coordination across the organization and a key support for our Board of Directors.

• Master the Calendar:
  Proactively manage complex schedules, resolve conflicts, and protect "focus time" so our leaders can lead.

• Coordinate with
  
  Purpose:
  
  Organize high-stakes meetings, capture clear action items, and ensure technology works seamlessly.

• Navigate Projects:
  Use tools like  to track timelines, flag risks early, and nudge projects toward the finish line.

• Travel & Logistics:
  Design seamless travel itineraries and handle expenses with precision.

• Be the Face of Excellence:
  Provide a warm, professional welcome to Board members, donors, and staff, maintaining the highest standards of Filoli’s brand.

• Experienced:
  You have 2–3 years of administrative experience (at least 1 year supporting C-level executives).

• Tech-Savvy:
  You’re a pro with Google Workspace, Microsoft Office, and project management tools. You’re even curious about leveraging AI to work smarter.

• Discreet & Diplomatic:
  You handle sensitive information with impeccable judgment and grace.

• A "Step Ahead" Thinker:
  You don’t just follow instructions; you anticipate obstacles and solve them before they escalade.

• Mission-Driven:
  You are passionate about Diversity, Equity, Accessibility, and Inclusion (DEAI) and want to help sustain a racially equitable organization.

• Status:
  Full-time (40 hours/week), Non-Exempt.

• Schedule:
  
  Flexible onsite schedule; occasional evenings/weekends for Board meetings or special events.

• Compensation:
  Depending on candidate experience, the hourly rate range is $35.00 to $38.00 and the position is benefit eligible.

• Location:
  
  Beautiful onsite environment at Filoli.

Ready to make an impact? If you have a sense of humor, a growth mindset, and a passion for excellence, we’d love to see your application.
APPLY TODAY: