Purchase & Stores - Executive

PURCHASE & STORES - EXECUTIVE page is loaded## PURCHASE & STORES - EXECUTIVE locations:
TIPS - Erode - CBSE - Maintime type:
Full time posted on:
Posted 2 Days Agojob requisition :
JR208759
** Job Description
**** STAFF - PURCHASES & STORES
**** Purpose of Role
** To ensure timely, cost-effective and well-controlled procurement, storage and distribution of all school materials, goods and services (excluding transport), by managing vendors, inventories, bills and payments in line with budget, policy and safety requirements across all campuses.
** ISP Principles
**** Begin with our children and students****.
** Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.
** Treat everyone with care and respect****.
** We look after one another, embrace similarities and differences and promote the well-being of self and others.
** Operate effectively.
** We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.
** Are financially responsible****.
** We make financial choices carefully based on the needs of the children, students and our schools.
** Learn continuously.
** Getting better is what drives us. We positively engage with personal and professional development and school improvement.
** Role Definition
** Staff of Purchase and Stores is responsible for procuring, stocking and distribution of materials, goods and services and managing the related managing vendors and their payments.
** Responsibility Deliverable
** Procuring Materials or Services Bill processing and Payments, Record Maintenance Vendor Identification and Management Stores Management Budget allocation for establishment expenses Budget tracking and control on purchases related to all departments except transport
** Tasks & Activities
** Monitoring all activities of purchase of all campuses except transport. Monitoring the stores of all the campuses. Authorizing the movement of goods from campus to campus. Monitoring and verification of out pass and Delivery challan. All purchases should be planned as per purchase requisition raised by the   academic or admin heads of the respective campuses duly signed. Seeking reliable vendors or suppliers to provide quality goods at reasonable prices.

Getting quotes from various suppliers and compare the quotes. Negotiating prices and contracts to the maximum possible. Purchase order need to be prepared for all purchases in coordination with the   stores in-charge of the respective campus Responsible for tracking of the purchase to monitor the quality and quantity. Monitor the timely delivery of the items to the respective stores. Ensure that authorized purchase order and authorized slips are attached with the bills before processing the bills for payment.

Coordinate with other departments regarding bill  payment of each month. Monthly statement of purchase of all campuses needs to be prepared and submitted to the Management. Cancellation bills need to be verified and maintained separately. Online inventory module needs to be verified and maintained. Stock and issue registers in the stores should be checked regularly. All purchases should be routed only through stores.

Responsible for safety of materials in all the stores. All bills should bear the sign and seal of security, stores in-charge and the person who placed the order. Process payments monthly. Book payments alone to be done in September. Keep a regular track on phone, electricity and internet bills for payment on time. Collection of food stall sales during events and handing over to accounts department with bills.

Finalise token design and cost with F&B manager, distributing food tokens for staffs and their family staying in family quarters for Breakfast, dinner and holidays through mess stores. Handing over the collections with tokens to accounts department Any other task assigned…