Executive Assistant

Overview

This position performs advanced, confidential administrative and executive support work while serving as a strategic partner to executive leadership.

More than an administrative professional, the Executive Assistant is the organizational hub of the executive office — anticipating needs, managing priorities, strengthening relationships, and ensuring leadership can focus on mission impact. This role requires discretion, sound judgment, initiative, and the ability to think several steps ahead in a fast-paced, dynamic nonprofit environment.

• Perform advanced, confidential administrative and executive support work while serving as a strategic partner to executive leadership.
• Act as the organizational hub of the executive office — anticipating needs, managing priorities, strengthening relationships, and ensuring leadership can focus on mission impact.

• High school diploma or equivalent required.
• College degree in Business Administration, Communications, or related field preferred.
• Equivalent combination of education and relevant experience considered.
• Minimum 3–5 years of experience supporting senior leadership.
• Experience in nonprofit or volunteer-driven organizations strongly preferred.
• Demonstrated ability to manage complex calendars, projects, and multiple competing priorities.
• Proven experience handling confidential information with discretion.
• Experience supporting board governance activities preferred.
• Proficient in internal operating and accounting systems
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with Zoom, Microsoft Teams, and virtual meeting platforms.
• Strong knowledge of word processing, spreadsheets, database management, and presentation software.
• Typing proficiency.
• Exceptional written and verbal communication skills.
• Strong organizational and time-management abilities with meticulous attention to detail.
• Ability to anticipate needs and take initiative with minimal supervision.
• Sound judgment and decision-making skills when acting on behalf of executive leadership.
• Problem-solving mindset with creativity and adaptability.
• Ability to tailor communication style to varied audiences.
• Must complete required YMCA trainings within 30-90 days of employment.
• Ability to meet YMCA driving criteria.
• Ability to travel for association meetings and events as needed.
• Ability to lift and carry up to 30 pounds occasionally.
• Must be able to work effectively in a fast-paced and sometimes disruptive environment.