Executive Assistant – Enterprises

Reports to: Director of Operations, LIFE Enterprises
Primary Focus: Executive Support to Ben Greenfield
Schedule: Part-time contract position with some coverage during evenings and weekends. On-call during travel and live events. Potential to expand over time.

LIFE Enterprises is a high-performance ecosystem of brands dedicated to transforming human potential through health, wellness, and education. Its portfolio includes Ben Greenfield Life (media and education),
LIFE Network (AI-driven social wellness platform),
LIFE Market (e-commerce marketplace for health and wellness brands), and TRIUMPH Coaching (human optimization and performance coaching).

Together, these companies form a unified mission to inspire minds, ignite wellness, and unite communities.

As the Executive Assistant, you will provide high-touch, real-time support to Ben Greenfield, Founder & CEO of Ben Greenfield Life. You will work in close coordination with the EA team to ensure continuity, clarity, and seamless handoffs.

This role is ideal for someone who is highly organized, proactive, and calm under pressure, with the ability to manage complexity in a fast-moving, high-visibility environment. You will play a critical role in enabling the CEO to operate at the highest level by managing urgent requests, anticipating needs, and maintaining clear communication across teams, clients, and partners.

This is a part-time position, with the potential to grow into full-time.

To serve as the central operational hub of LIFE Enterprises by delivering world-class coordination, communication, and execution ensuring all mission-critical projects and tasks are organized, communicated, and completed with precision and accountability across the LIFE brands.

Executive & Administrative Support

• Execute time-sensitive requests while collaborating with the broader operations and EA team
• Maintain awareness of the CEO’s priorities, schedule, and active commitments to support accurate, informed execution
• Support a multifaceted executive portfolio spanning coaching, media and podcast production, events, partnerships, travel, products, and more
• Coordinate closely with cross-functional teams to ensure accurate scheduling, preparation, and execution across all executive commitments
• Assist with contract tracking, invoices, expense reports, and administrative follow-ups as needed
• Handle time-sensitive and confidential information with discretion and care

Inbox & Communication Management

• Monitor, triage, prioritize, and execute requests from the shared EA inbox, ensuring all items are handled accurately and timely
• Maintain timely, professional communication with internal teams and external contacts
• Document actions taken and provide clear handoffs to ensure continuity with daytime operations

Calendar & Schedule Coordination

• Own day-to-day accuracy of a highly dynamic executive calendar, serving as a reliable source of truth across all commitments
• Coordinate closely with coaching, podcast, partnerships, and operations teams to align scheduling, dependencies, preparation, and logistics
• Manage calendar changes, holds, and conflict resolution across multiple work streams, meetings, engagements, and domestic and international travel
• Support real-time scheduling needs during travel, events, and time-sensitive situations

Travel & Event Support

• Manage trip planner and itineraries to track complete travel details
• Research and organize domestic and international travel, including booking flights, accommodations, and ground transportation
• Collaborate with internal teams on travel-driven initiatives, such as podcast tours and partnerships
• Provide real-time support during travel, handling last-minute changes and urgent needs

Stakeholder & Team Coordination

• Interface with various internal teams, partners, vendors, clients, and personal contacts with professionalism and clarity
• Collaborate with internal teams to ensure alignment, visibility, and seamless execution

Personal Support

• Support personal requests, logistics, and travel as needed

What We’re Looking For

• Exceptional organization, attention to detail, and follow-through
• Excellent, clear…