Office Manager

Job Summary

Location: Mission Viejo, CA

Practice Type: Specialty Clinic & Ambulatory Surgery Center

Employment Type: Full-time

We are seeking an experienced and highly organized Medical Office Manager to oversee the daily operations of our medical practice and ambulatory surgery center. The ideal candidate will have a strong background in healthcare administration, excellent leadership skills, and the ability to ensure efficient workflows, regulatory compliance, and a positive patient experience.

• Manage day-to-day administrative and operational functions of the medical office and ambulatory surgery center
• Supervise, train, and support front office and clinical support staff
• Oversee scheduling, patient flow, and office efficiency
• Manage billing, coding coordination, insurance verification, and revenue cycle processes
• Ensure compliance with HIPAA, OSHA, and other healthcare regulations
• Handle payroll, timekeeping, and staff performance evaluations
• Maintain office budgets, supplies, vendor relationships, and equipment
• Serve as a point of contact for patients, providers, and external partners
• Address patient concerns and resolve administrative issues professionally

• Experience in medical office management or healthcare administration
• Strong knowledge of medical billing, insurance processes, and EHR systems
• Proven leadership and staff management experience
• Excellent organizational, communication, and problem-solving skills
• Ability to multitask and work effectively in a fast-paced environment

• Associate’s or Bachelor’s degree in Healthcare Administration, Business Administration, or a related field preferred

• Competitive salary based on experience
• Benefits package including health insurance, PTO, retirement plan
• Supportive work environment and opportunities for professional growth

Please submit your resume and a brief cover letter outlining your relevant experience.