Counseling Office Assistant - Part-Time

Job Overview

Under general supervision, the Property Representative monitors property utilization, maintains accurate inventories of in-use and surplus state‑owned property, audits records, and assists in state surplus auctions. The position involves operating a motor vehicle, loading and transporting surplus property, and overseeing the annual inventory of property.

• Monitors property utilization by maintaining accurate and accountable inventories of in‑use and surplus state‑owned property.
• Audits personal property and property records to ensure correct property utilization by on‑site inspections.
• Assists others in operating the state surplus auctions by writing bills of sale and notarizing titles.
• Assists with supervising the annual inventory of property.
• Reviews data entry information for the computerized inventory system for accuracy and compliance.
• Conducts orientation for employees regarding property inventory regulations and surplus excess.
• Prepares a variety of records and reports such as statewide audit records, inspection reports, invoices, compliance records, and inventories.
• Operates a motor vehicle and loads and transports surplus property.

Education:

High‑school graduation or equivalent.

Experience:

Five or more years of increasingly responsible full‑time clerical, stores, or related work, including at least one year of property representative experience. Additional qualifying experience may be substituted for the required education on a year‑for‑year basis.

NECESSARY SPECIAL

QUALIFICATIONS:

A valid vehicle operator’s license may be required for employment in some positions.

Education and experience rating, 100%.

• Health, dental, vision, and life insurance options.
• Sick leave (1 day per month).
• Bereavement leave (up to 5 days).
• Family medical leave (up to 12 weeks).
• Parental leave (up to four months, unpaid).
• Holidays (11 paid holidays per year).
• Participation in the Tennessee Consolidated Retirement System.

Entry level

Part‑time

Administrative

Higher Education