OR Supply Chain Coordinator

Summary

To lead, coordinate, and optimize the supply chain for all Operating Room services. Ensure cost efficiency, regulatory compliance, and high readiness of OR supply inventory, implants, and instrument sets across multiple specialties. Work proactively with clinical leadership to forecast needs, standardize supplies, and continuously improve processes.

• Oversee inventory across all OR suites; create & maintain par levels, reorder points, periodic physical counts; manage inventory shrinkage and waste and track backorders.
• Coordinate implant and consignment inventories: track usage and maintain traceability.
• Work with Supply Chain Purchasing to assess the value of current supplies in use with the goal of achieving the highest possible level of standardization in routine products as well as surgical specialty products (i.e.: Orthopedic/Neuro/Podiatry) in supplies.
• Liaison between materials/revenue integrity assisting in Operating Room Staff and physician education on reimbursement of supplies.
• Investigate and advise the Director of Perioperative Services on budget variances.
• Manage item master data templates for upload into ERP /inventory management system.
• Assist sterile processing in implant traceability and instrument set maintenance.
• Respond to OR supply emergencies, missing supplies during surgery.
• Produce regular reports: supply cost, usage by service line, stock on hand, back orders.
• Collaborate with vendor representatives to implement new product trials; ensure training and data collection.
• Partner with OR leadership for schedule forecasting: anticipate days with high implant usage / special supply needs.
• Comply with regulatory, infection control, safety, storage (temperature, packaging) requirements.
• Lead process improvement initiatives to reduce waste, optimize supply flows (e.g., just-in-time)

Certifications such as APICS CPIM / CSCP, CMRP, or similar, preferred.

Undergraduate degree in relevant field or comparable experience.

Minimum 2 - 3 years in healthcare supply chain / materials management, with exposure to OR environment.

• Familiarity with ERP systems, inventory tracking systems and data analytics / reporting preferred.
• Demonstrated success in cost savings, standardization, and process improvement.
• Excellent stakeholder communication skills: able to collaborate with clinicians, vendors, nursing & administrative leadership.
• Strong organizational, communication and analytical skills.
• Proficiency in Excel; experience generating reports/dashboards preferred.
• Ability to respond to urgent needs and work collaboratively with clinical teams.