Guidance Assistant

MSA does not discriminate against any employee or applicant for employment because of race, color, creed, religion, ancestry, national origin, sex, affectional preference, disability, genetic testing, age (except as required by law), marital status or status with regards to public assistance. Individuals will not be excluded from employment rights, participation in or be denied the benefits of, or be otherwise subjected to discrimination under any program, service or activity under the provisions of any and all applicable federal, state, and local laws against discrimination.

MSA prohibits the harassment of any employee or job applicant.

Math and Science Academy is growing, and we’re excited to expand our Student Support Team! We are seeking a Guidance Assistant to provide essential administrative and program support to our Guidance Counselors. This role plays a vital part in coordinating PSEO (Post‑Secondary Enrollment Options) registration and data management, while serving as a consistent point of contact for students and families. The ideal candidate is organized, detail‑oriented, and committed to delivering responsive, student‑centered support in a fast‑paced school environment.

PSEO Coordinator (75%)

• Assist students/families to the PSEO general information
• PSEO student registration
• Assist in the tracking of PSEO student registration from March through September for Semester 1 and October through January for Semester 2 of the current school year
• Keep track of total numbers for grades 10‑12
• Inform the High School Counselor and MARSS Coordinator
• Gather the PSEO student schedules each semester
• Contact all PSEO colleges for schedules and enrollment information for MSA students
• Create a form or a way for students to upload their schedule
• Follow up with students who submitted in an unreadable format
• Follow up with students who do not submit their schedule
• Keep track of the total number of Century credits for each student by semester
• Relay information to the Director and MARSS Coordinator
• Add the PSEO classes to the student’s schedule (S1 courses by the first week of September, S2 by the end of January)
• Ensure all junior and senior students (PSEO and full‑time MSA students) have full schedules and, for PSEO students, one open period
• Communicate to the High School Counselor the students who are missing a schedule
• Provide a list of PSEO students and where they are registered to the MARSS Coordinator
• Work with the high school counselor on PSEO courses and graduation requirement equivalencies
• Manage the PSEO student schedules for PSEO and MSA classes, and upon request drop or add MSA classes to a PSEO student’s schedule while ensuring they are not dropping a graduation requirement
• Contact the High School Counselor when necessary
• Assist with transportation and PSEO students, including removing transportation/routes from Infinite Campus for students not needing the route before the start of the school year
• Update State reporting fields

MSA Guidance Email (5%)

• Manage the MSA guidance email account
• Respond to emails
• Manage the labels/folders for tracking PSEO information and transcript requests

Other Duties (5%)

• Academic Plan (Graduation Tracking): work with the High School Counselor to ensure middle school courses taken in high school are added to the student’s transcript and schedules are created with the correct courses; coordinate with the Enrollment Coordinator to keep track of new students starting in grades 10‑12; ensure high school transcripts from the previous school are available
• Student records (grades 9‑12): request student records for all new students in grades 9‑12, post new student records to the SIS, add all grades (PSEO, UMTYMP, and NSO), and provide transcripts upon request when the High School Counselor is not available
• Testing (15%): assist in the coordination of testing (5‑10%) including Advanced Placement (AP), ACT, PSAT, MCA, and summer placement testing

Miscellaneous Duties

• Promote the MSA Mission and Vision in all communications and interactions
• Embodies MSA Core Values in daily activities
• Treat all students in an equitable manner

This is a primarily stationary…