Store Accounting Coordinator

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Daytime Shifts

At Hy‑Vee our people are our strength. We promise “a helpful smile in every aisle” and those smiles can only come from a workforce that is fully engaged and committed to supporting our customers and each other.

Job Title: Store Accounting Coordinator

Department: Grocery

FLSA: Non‑Exempt

General Function: Provides prompt, efficient and friendly customer service; responsible for store accounting which includes posting sales, scanning checks for back‑office conversion, cash accountability (completes deposit and balances system), accounts/payable, accounts receivable, and some inventory procedures.

• Partnerships
• Growth mindset
• Results‑oriented
• Customer‑focused
• Professionalism

Accountable and reports to District Store Director, Store Manager, Assistant Managers of Store Operations, Perishables, and Health Wellness Home;
Lead Store Accounting Coordinator.

Positions that Report to you:
None.

• Provides prompt, efficient and friendly customer service by exhibiting caring, concern and patience in all customer interactions and treating customers as the most important people in the store.
• Smiles and greets customers in a friendly manner, whether the encounter takes place in the employee’s designated department or elsewhere in the store.
• Makes an effort to learn customers’ names and to address them by name whenever possible.
• Assists customers by (examples include)
  • escorting them to the products they’re looking for
  • securing products that are out of reach
  • loading or unloading heavy items
  • making note of and passing along customer suggestions or requests
  • performing other tasks in every way possible to enhance the shopping experience.
• Answers the telephone promptly and provides friendly, helpful service to customers who call.
• Verifies registers, as needed.
• Counts the safe, gift cards, gathers Western Union and other utility reports and verifies with prior day sales with their computer software.
• Prints necessary reports from each store location’s servers.
• Scans checks and balances cash and checks, prepares deposit.
• Prepares and reviews checkout and cash accountability report.
• Distributes sales and prints sales ledger.
• Evaluates money needs on a daily basis and keeps appropriate amounts in the safe.
• Reconciles invoices, enters into system, and sends to corporate.
• Prepares unpaid invoice report; reconciles Electronic Funds Transfer (EFT) and store accounts receivable with corporate on a monthly basis.
• Completes Third‑Party reconciliation for pharmacy as needed.
• Reconciles FTD/Teleflora items monthly, and posts to ledger.
• Maintains strict adherence to department and company guidelines related to personal hygiene and dress.
• Adheres to company policies and individual store guidelines.
• Reports to work when scheduled and on time.

• Assists in balancing reconciliations monthly to corporate.
• Prepares payroll where necessary; pulls time‑clock; edits punches, runs daily report of prior date hours; prepares new employees, terms, transfers and wage increase information.
• Sends to corporate payroll system and prepares checks for employee pick up.
• Collects bad checks when necessary.
• Calls customers with charges 60 days old or older to get payment.
• Prepares invoices held at store for corporate.
• Assists in other areas of store as needed.
• Performs other job‑related duties and special projects as required.

• Must have the ability to solve practical problems; variety of variables with limited standardization; interpret instructions.
• Must have the ability to do arithmetic calculations involving fractions, decimals and percentages.
• Must be able to file, post, and mail materials; copy data from one record to another; interview to obtain basic information; guide people and provide basic direction.

High School or 6 months to 1 year of similar or related work experience.

• Must be able to physically perform medium work exerting up to 50…