Planning Coordinator

We are currently seeking a Planning Coordinator to join our Clara City, MN team at Actus Nutrition.

Schedule: Monday–Friday, 8:00 a.m. – 5:00 p.m.
Pay: $25–$28 per hour (DOE)

Coordinate and schedule production activities to meet customer delivery requirements while considering material availability, lead times, line capacity, staffing, and allergen clean requirements.

Post and maintain weekly production schedules for all production areas; revise schedules as needed to address material shortages, order changes, or downtime.

Coordinate release, scheduling, and completion of work orders in System 21.

Oversee production paperwork distribution, post-production packet review, sample bookings, and work order completion.

Manage production and blending schedules to ensure product availability and optimize throughput.

Monitor and evaluate inventory levels, product flow, and system accuracy; recommend and implement process improvements.

Manage daily, period-end, and physical inventory reconciliations in System 21.

Investigate and resolve inventory discrepancies, cost variances, and system inaccuracies (BOMs, run rates, pallet data, etc.).

Manage cycle counts and assist with year-end physical inventory.

Process inventory adjustments as needed.

Manage rework, residual, excess, and aged inventory.

Maintain floor stock of finished goods for designated customers.

Develop and implement performance metrics for inventory, information flow, and production efficiency.

Ensure timely and accurate production data entry and reporting.

Create and manage distribution orders for shipments to and from sister plants.

Serve as point of contact for IT; assist with equipment tracking and training.

Collaborate daily with Sales & Operations Planning, Supply Chain, Production, and QA teams.

Coordinate raw material and packaging availability with Supply Chain.

Allocate outgoing shipments and assist QA with documentation and labeling timelines.

Communicate schedule changes promptly to impacted teams.

Answer and direct incoming calls; greet and assist visitors.

Coordinate visitor notifications, safety equipment distribution, and employment application processes.

Provide general administrative support, including filing, correspondence, presentations, office supply management, shipping preparation, and local errands.

Assist as backup for other office staff as needed.

Support independent auditors and special projects as assigned.

Actively follow and promote food safety practices to prevent foodborne illness or injury.

Other Responsibilities

Assist with audits and special projects.

Perform additional duties as assigned by management.

Preferred Qualifications

Experience with ERP systems (System 21 preferred)

Strong organizational, communication, and problem-solving skills

High School or better.

Equal Opportunity Employer
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