HR Coordinator

Brief Description

The HR Coordinator provides essential administrative and logistical support to the HR Shared Services team by managing orientation day workflows, HRIS new hire setup, I-9 and E-Verify processing, interview scheduling, event coordination, employee-facing communication, and general HR operations. This role also serves as the first point of contact for employees and candidates and ensures HR processes run smoothly and efficiently. The HR Coordinator partners closely with all HR teams, routing and escalating issues as necessary.

This role is 100% onsite in Stewartville, MN. Qualified candidates must be local to the surrounding area.

• Onboarding & Orientation Support:
  Check in new hires, distribute PPE, assist with orientation paperwork, provide support during orientation sessions.
• Create employee badges, upload/edit photos, manage Access
  
  IT setup and support initial KPay login assistance.
• Order/setup orientation supplies and lunch as needed. Send new hire announcements and assist with orientation-related communication.
• Coordinate office onboarding including scheduling meetings with key stakeholders.
• HRIS New Hire Setup:
  Enter all new hires into the HRIS system and ensure all fields, documents, and access points are completed prior to the first day. Verify new hires are established in HRIS, KPay, Access
  
  IT, and required systems for Day 1 readiness.
• Complete HR tasks prior to new hire starting – MN Wage Notice Form. Coordinate with IT, departments, and HR partners. Collaborate with the HR Specialist on issue resolution discovered during audits.
• Complete I-9s and E-Verify process for new hires. Work with HR Generalist to resolve any issues.
• TA Support:
  Coordinate onsite interviews by scheduling candidates and internal participants. Includes sending calendar invites and instructions, reserving rooms and organizing interview materials, coordinating lunch orders, and providing day‑of support.
• HR Support:
  First point of contact for walk‑ins, HR phone line, HR email/text line. Support employees with PTO, direct deposit, KPay, and general inquiries. Route/escalate issues to Shared Services, Employee Relations, or TA. Track and log HR expenses monthly.
• Benefits & Wellness Support:
  Assist with wellness initiatives and recognition programs. Send anniversary emails, gift cards, and safety vouchers.
• Event Coordination:
  Coordinate employee events like Holiday Party, Steak Cookout, GEOTHON. Manage logistics, communication, supplies, scheduling.
• General Administrative Support:
  Assist HR Team with documentation, support HR projects and initiatives.

• Strong communication and customer-service mindset.
• Excellent organization and time-management skills.
• Attention to detail and accuracy.
• Ability to work collaboratively.
• Confidentiality and professionalism.

• 2 years post‑secondary education in HR or equivalent understanding of HR laws and regulations.
• 1–3 years HR administrative or office administrative experience preferred.
• Familiarity with HRIS workflows and employee.
• Strong computer skills across multiple systems.
• Manufacturing experience preferred but not required.

Who We Are:

GEOTEK is an industry‑leading composite technology company with over 30 years of experience manufacturing and serving critical infrastructure projects worldwide.

Enhance the world’s infrastructure with engineered composite products.