Project Coordinator

Location: Saint Paul

Position Summary

The Project Coordinator provides administrative and operational support for contract-based projects. Responsibilities include assisting with project phasing, coordinating materials for order and supply, managing change orders, communicating with contractors and trades, and helping the project team deliver projects on time and within financial expectations. The role emphasizes excellent customer service and adherence to organizational processes while supporting the growth and efficiency of the project management team.

Duties and Responsibilities

• Maintain electronic filing and project logs according to project requirements.
• Prepare and distribute transmittals to architects, manufacturers, general contractors, and other stakeholders.
• Assist with release, procurement, and delivery of project materials; coordinate with Purchasing and Shipping/Receiving.
• Purchase materials and supplies as needed to support project schedules and budgets.
• Support phasing of doors, frames, and hardware for phased projects.
• Verify material delivery and expedite orders as needed.
• Collect and research information related to change requests, RFIs, and addendums.
• Work with warranties and replacements departments on shortages or faulty products.
• Assist with project closeouts and punch lists.
• Provide superior customer service and maintain professional relationships with contractors.
• Support Project Management team with field measurements and site visits; document projects as required.
• Perform basic ERP functions related to contracts.
• Attend weekly project management meetings.
• Develop skills to interpret plans, specifications, shop drawings, and construction documentation.
• Participate in in-house or industry-supported training to broaden industry and product knowledge.
• Supports Sales/Estimating to ensure Job Take Off sheet is filled out, vendor quotes are current, estimated cost reports are in folder, and the proper plans and specifications files are saved in the job folder after job is awarded.
• Supports Detailing by combining the plans and specifications into one current set.
• Pulls forward any pertinent information from addendums, bulletins, and other change documents.
• Imports the draft materials from Pro Tech into BCO.
• Fills out hardware templates prior to releasing to purchasing.
• Pulls the full submittal package together using the reports provided by the detailers.
• Requests revised vendor quotes after the job has been detailed.
• Pulls the Pro Tech cost reports after the job has been detailed and after any redline revisions.

Qualifications

• Minimum of 2 years of experience in an office environment.
• Strong oral and written communication skills.
• Proficient in Microsoft Excel, Word, and Outlook.
• Proficiency in Bluebeam preferred but not required.
• Strong organizational and time management skills.
• Positive attitude, willingness to learn, and contribute to the team.
• Ability to work independently and collaboratively.

Working Conditions

Indoor, climate-controlled office environment with frequent computer and phone use. Primarily sedentary work with regular sitting, standing, and walking. Occasional lifting or carrying of materials up to 25 lbs. Occasional travel required for jobsite visits or field verification, which may include active construction sites or non-controlled environments.

General

Benefits: Medical and Dental Insurance, Vision, Life, and Disability Insurance, as well as Voluntary Benefits, HSA & FSA, and Employee contribution to 401k.
* Employer match, up to 4%. PTO and paid Holidays.

Hours: Standard business hours apply, though schedules may adjust depending on the time zone of assigned project.

Hourly: $26-$29

Employment for this position is contingent upon the successful completion of a background check.

This job description describes the general nature and level of work performed by employees assigned to this position and may be modified based on position location and facility need. It does not state or imply that these are the only duties and responsibilities assigned to the job. Employees may be required to perform other job-related duties as directed by management. All job requirements are subject to change over time, at the discretion of management, and to possible modification to reasonably accommodate individuals with a disability.

If offered as a part-time position, wages will be non-exempt, paid at an hourly rate.

All your information will be kept confidential according to EEO guidelines.