Administrative Assistant

Overview

Full-Time Admin Assistant | Monday - Friday 8:00am – 4:30pm (hours to flex slightly per site needs) | No weekends, No holidays | 40 hours/week

Join Ecumen, a leading nonprofit senior living provider committed to advocating for older adults through exceptional housing, compassionate healthcare, and innovative services. With over 160 years of experience, we proudly rank as Minnesota's 8th largest senior living organization. Be part of a team that makes a meaningful impact, supporting our mission to serve older adults, while fostering inclusivity and belonging in everything we do.

The targeted pay range for this job is $20.00- $22.50 per hour. Ecumen considers a variety of factors when determining new hire pay including experience, qualifications, and, when applicable, certifications, licenses, and education.

Ecumen offers a comprehensive benefits package to our team members. Learn more at the company s benefits page.

• Answers the phone politely and attentively, screens calls, routes calls, and takes messages for residents and staff.
• Composes, types, copies, and disseminates special reports, documents, and correspondence; provides clerical assistance as directed from various departments and staff.
• Organizes and maintains filing systems including assembling medical charts, organizing and purging medical records.
• Sends and receives fax transmissions.
• Assists with inventory control and purchasing and ordering medical and office supplies.
• Performs errands for the organization.
• Conducts projects.
• Performs other duties as assigned.

• High School diploma or GED equivalent
• Excellent customer service and phone skills
• Ability to communicate effectively both verbal and written
• Proficient with Microsoft Office Suite
• Ability to meet deadlines despite distractions and interruptions
• Ability to follow all safety rules, regulations, policies and procedures of the facility including but not limited to:
  Vulnerable Adult and Abuse Policy, HIPAA, Resident's Bill of Rights, Universal Precaution, AWAIR, OSHA, Right to know, SDS, ADA, HUD Policy and Procedures, Fair Housing laws and regulations

• Prior customer service experience preferred
• Experience working with seniors
• Must be able prioritize and organize work effectively and efficiently
• Must be able to work independently and must be a self-starter
• Must be able to maintain confidential treatment of information and communications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.