Elections Coordinator Job Gaylord Minnesota USA,Administrative/Clerical

Position: Elections Coordinator (8)
Location: Gaylord

Full-time position - 40 hours per week

2026 wage range is $23.98 - $32.74 per hour, plus benefits.

(Hiring wage: $23.98 depending on qualifications)

Under the direction of the County Auditor‑Treasurer, the Elections Coordinator is responsible for implementing, coordinating and performing election functions and duties in accordance with the election laws, rules and procedures and processes established in conjunction with the Elections Administrator (e.g., County Auditor‑Treasurer). This position is also expected to provide support and assistance in handling property tax functions and for providing general administrative support functions in the Auditor‑Treasurer Department.

Implements, coordinates and performs election responsibilities in accordance with election laws, rules and procedures under the direction and processes established in conjunction with the Elections Administrator (e.g., County Auditor‑Treasurer).

Analyzes and clarifies current and proposed rules and laws pertaining to elections in conjunction with the Elections Administrator
Responds to public and agency inquiries on election‑related matters
Accepts, collects and files affidavits of candidacy, filing fees and campaign disclosure forms.
Orders and proofs ballots, prepares training materials, reports, and other documents relating to the election process. Ensures the safe keeping of election materials, including all ballots
Orders and distributes election supplies, equipment maintenance and testing for all 24 precincts in Sibley County and school districts, when needed.
Prepares supplies and documents needed for administration of election at polling place level as well as county level for mail balloting and absentee voting
Maintains contact with city officials, township officials, and various other offices and agencies concerning election‑related materials, procedures, laws, or requests
Conducts trainings to election officials, the ballot board, healthcare facility judges, and election support staff
Administers county‑wide absentee voting
Assists in election tabulations; troubleshoots election equipment related software/hardware issues during elections and assists election judges/clerks with questions and/or problems prior to the election and on election day
Compiles, verifies, prepares, and/or submits election reports, results and abstracts requested by the State, County, cities, townships, and schools
Maintains statewide voter registration system
Enters and maintains manual and/or computerized records to keep voter registrations and changes updated
Edits, corrects, and verifies all relevant public and private information
Screens, verifies and enters new registrants
Posts election history records
Generates all appropriate reports
Direct communication and supervision of elections temp employee during the 46 days before each election

Performs a variety of responsibilities associated with the tax and financial aspects of the County Auditor‑Treasurer Department.

Maintains a cash drawer for property tax purposes, collecting property tax payments via mail, electronic payments &/or in person.
Processes receipts for departments county wide
Answers questions of the public regarding parcel, ditch and/or special assessment questions and issues.
Assists the public with basic property tax issues, concerns or information. Answers questions regarding property tax amounts due, delinquent taxes, penalties, property values, homestead information, legal descriptions, etc.
Integral part of the accounts payable process including proofing data, reconciling checks and filing of information

Provides various administrative support, clerical and customer service functions for the Auditor‑Treasurer’s Office. Duties include such representative duties as:

Answers department phones, provides information and/or routes callers to appropriate parties.
Processes incoming and outgoing mail for the department, Provides and receives information in a timely manner
Schedules staff meetings and assists in the preparation of meeting agendas
Prepares and posts notices for publication
Enters claims from invoices for department head approval
Scans documents in imaging system for indexing, filing…


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