Accounts Payable Specialist

Job Summary

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices and credits, corporate credit card transactions, and vendor statement reconciliations. This role also maintains vendor records and supports strong internal controls within the accounts payable function. The position works extensively within Oracle Net Suite, utilizing embedded automation tools to ensure efficiency, accuracy, and compliance with company policies.

• Process vendor bills and credit memos accurately and in a timely manner
• Code invoices to appropriate general ledger accounts and departments in Net Suite
• Process and reconcile corporate credit card transactions and monthly statements
• Reconcile vendor month-end statements and resolve discrepancies with vendors
  
  Set up, maintain, and update vendor records, including payment terms, ACH information, and tax documentation
• Process ACH payments through the company’s banking platform in accordance with established approval controls and payment schedules
• Utilize Zone Capture and Zone Approvals to manage invoice intake and approval workflows
• Communicate with internal departments and vendors to resolve invoice and payment issues
• Assist with month-end close activities related to accounts payable
• Maintain organized electronic documentation and ensure audit readiness
• Support continuous improvement of accounts payable processes and internal controls

• Strong understanding of accounts payable processes, including invoice matching, vendor reconciliations, and payment processing
• Proficiency with Microsoft products, including Excel, Word, and Outlook
• High attention to detail with strong organizational and time‑management skills
• Ability to handle confidential information with discretion
• Strong written and verbal communication skills

• Associate degree in Accounting, Finance, or related field preferred
• 2+ years of accounts payable or general accounting experience
• Experience in a dealership, construction, manufacturing, or material handling environment preferred

• Familiarity with automated AP tools such as Zone Capture and Zone Approvals
• Experience processing ACH payments and maintaining vendor banking information
• Experience processing corporate credit card activity and reconciling statements
• Prior experience in a multi‑entity or high‑volume AP environment

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15lbs at times.

• Medical (and FSA/HSA plans), dental and vision insurances.
• Paid time off and holidays.
• Company paid basic life insurance.
• Supplemental term life insurance.
• 401(k) with match.
• Short‑ and long‑term disability.
• Group accident and critical illness insurance.
• Safety glasses and boot program.
• Tuition reimbursement and in‑house training.

Herc-U-Lift, Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees are treated during employment without regard to any of these characteristics.

Discrimination of any type will not be tolerated.