Sr Accounts Payable Specialist

Job Overview

Job Title: Senior Accounts Payable Specialist

FLSA Status: Non-Exempt

Department: Accounting

Reports to: Accounts Payable Supervisor

Flex Work Eligible! This position qualifies for the Flexible Work Policy. Employees may work remote up to 30 days per year; the initial amount is prorated for the first year based on start date.

This is a Senior Accounts Payable Specialist position in Loram's Accounts Payable Department. Responsibilities include serving as the main back up for payment processing runs, assisting with training Accounts Payable Specialists and Expense Report Processors, acting as the point person for questions and problem solving, and assisting with special projects and other duties as assigned.

Functional & Technical Skills

• Assist with training Accounts Payable Specialists and Expense Report Processors and assist with creating/maintaining Accounts Payable procedure manuals.
• Serve as contact for questions and problem solving for Accounts Payable.
• Research and resolve complex supplier invoice and purchase order issues.
• Analyze and resolve issues/discrepancies related to accounts payable accounts and the IFS accounts payable module; implement corrective action.
• Assist with developing, recommending, and implementing system and procedural changes to improve the accounts payable department.
• Assist with payment of invoices and expense reports via check, ACH, or wire transfer; manage applicable reporting and upload of payment files to bank.
• Process and key assigned invoices, related purchase orders, receivers; resolve all problems related to invoices, supplier statements, obtain approvals, prepare appropriate vouchers, and apply sales and use tax rules.
• Back up 1099 reporting and W9 processing.

Education: High school Diploma/Equivalent

Experience: 5+ years Accounts Payable experience

Licenses/

Certifications:

Maintain Railroad Certifications

Knowledge, Skills and Abilities:

• Excellent written and oral communication skills; able to work effectively with internal and external customers.
• Ability to add, subtract, multiply, divide, and compute ratios and percentages.
• Knowledge of computers and software with good word processing skills using Microsoft applications.
• Experience with Invoice Entry with a 3-way match (multi-currency experience preferred but not required).
• Experience in solving invoice entry issues and Purchase Order reconciliation (Price Variance, Quantity Variance, etc.).

Education: Associates Degree and/or Technical School

• Systems savvy; trained in OnBase, IFS, and Concur Expense Reporting
• Familiar with Expense Reporting and/or Policy, Receipt Review
• Proficient in Excel
• Great attention to detail

This position requires successful completion of the following:

• Social Security Verification:
  The individual's name must correspond to their Social Security number and date of birth.
• Drug Testing:
  All applicants must successfully pass a pre-employment drug test.
• Employment Verification:
  Current and prior relevant employment experience will be verified to confirm the candidate meets the minimum required years of experience for the position.

This position is not eligible for Visa Sponsorship

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office deskwork, requiring sitting, walking, using phone & computer
• May lift up to 30 lbs. occasionally
• Can tolerate variable and sometimes challenging conditions during visits or inspections of company equipment in a railroad environment.