Legal Assistant - Tax, Trusts and Estates; Minneapolis, MN

Legal Assistant - Tax, Trusts and Estates (Minneapolis, MN) (#4003)

We are seeking a Legal Assistant in the Tax, Trusts and Estates Department in our Minneapolis office. As a valued team member, you will provide legal administrative support in a fast‑paced environment to attorneys, paralegals, and business professionals. This position is hybrid, with 4 days/week on‑site in our Minneapolis office.

• Provide legal administrative support to attorneys, serving as a liaison for clients.
• Initiate client/matter openings, including conflicts checks, and engagement letters.
• Proactively review calendars to maintain an overview of attorneys’ deadlines; anticipate next steps and implement follow‑up procedures to ensure deadlines are met.
• Create, edit, revise, redline, and/or proofread documents.
• Enter attorneys’ time, ensure accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies.
• Assist with reviewing daily docket and coordinate with attorneys and paralegals on upcoming dates and deadlines.
• Assist with the billing process, including distributing monthly proformas, reviewing and editing proformas, and sending invoices and related correspondence to clients.
• Maintain client files, both electronic and hard copy; file electronic documents promptly and accurately in Outlook and document management system.
• Process and route incoming mail and electronic communications upon receipt as well as prepare outgoing mail (including packages for shipment) for prompt delivery.
• Process reimbursement requests, check requests, and vendor invoices.
• Coordinate attorney meetings and appointments, including scheduling conference rooms.
• Coordinate travel arrangements, including flights, hotels, and rental cars.
• Maintain attorney CLE records, including seminar registration and reporting.
• Delegate administrative tasks to Department Administrative Assistants.
• Provide a high level of customer service to attorneys and clients.
• May be requested to perform other duties as requested.

• High School diploma or G.E.D. equivalent.
• At least 4 years of related experience, law firm experience preferred.
• Advanced knowledge of Microsoft Office.
• Proficient with Adobe Acrobat.
• Excellent oral and verbal communication skills.
• Attention to detail and accuracy.
• Strong organizational skills.
• Excellent customer/client service focus and skills.
• Ability to coordinate multiple tasks and perform well under pressure to ensure deadlines are met.
• Ability to use good judgment in resolving conflict and working in challenging situations.
• Ability to maintain client and firm confidentiality.
• Positive attitude and ability to work both independently and in a team environment.
• Excellent analytical and problem‑solving skills; ability to use independent judgment.
• Thorough understanding of legal terminology and procedures pertinent to the practice area.

Dorsey & Whitney is an international law firm with more than 575 lawyers in 21 offices throughout the United States, Canada, Europe and Asia. We are a premier legal counselor to companies worldwide in a wide range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology.

• Comprehensive medical insurance with coverage for infertility, gender‑affirming care, behavioral health, and access to virtual providers;
• Dental and vision insurance;
• 401(k) retirement savings plan with firm contribution;
• Basic and optional life insurance;
• Short and long‑term disability;
• Paid time off, paid holidays, and paid volunteer day;
• Up to 8 weeks of paid parental leave with additional 6‑8 weeks of paid short‑term disability for business professionals who give birth;
• Paid holidays, paid volunteer day, discretionary bonuses (if eligible);
• Adoption assistance, healthcare, dependent care, and transportation pre‑tax reimbursement accounts;
• Back‑up child and elder care program, education and college advising program, virtual tutoring, wellbeing programs and activities;
• Mass transit program (certain offices); travel assistance program;
• 24/7 employee…