Patient Placement Coordinator

Overview

Location Address: 2925 Chicago Ave Loading Dock Minneapolis, MN

Date Posted: September 25, 2025

Department:  Allina Health Group Assessment and Referral

Shift: Day/Evening/Night (United States of America)

Shift Length: 10 hour shift

Hours Per Week: 0

Union

Contract:

Non-Union-NCT

Weekend Rotation: Occasional

Job Summary: Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones.

We are committed to providing whole person care, investing in your well-being, and enriching your career.

This is a role on a mental health patient placement team who works solely on placement for patients in need of inpatient psychiatric admission.

• Casual Role
• 10-hour day/evening/night shifts
• Occasional weekends
• Must work 3 shifts per month or 9 in a quarter 2 of which must overnight
• Must have the ability to do training on-site or work at another location in case of power/internet outages
• Being a hybrid role candidate must live in Minnesota

Manages, coordinates, and facilitates patient placement from external referring sites and internal departments. Coordinates pre-planning and predictive census monitoring. Facilitates collaboration between referring and receiving departments and providers.

• Facilitates patient placement for admission and transfer patients from outside facilities and internal departments.
  • Assigns patient to appropriate bed based on guidelines.
  • Pre-assigns expected surgical patients.
  • Collaborates with Charge Nurse and others to facilitate placement and discharge in a timely manner.
  • Obtains patient information from referral sources.
  • Facilitates phone requests from referring sites and communication between physicians as needed.
  • Conducts pre-pend, appointment, approval, and other processes in Excellian electronic medical record.
  • Manages process with follow-up calls after pre-determined timeframe.
  • Monitors Emergency Department track boards for potential admits.
  • Communicates to facilitate transfers between units.
• May facilitate physician and/or service paging.
  • May page out Stroke Code notifications.
  • May page Cath Lab team for Interventional cases.
  • May track team check-in and follow up.
  • May page or contact specialists on call.
  • May facilitate/schedule for Cardiovascular Interventional cases.
  • May coordinate physician assignment lists for newly assigned patient rotation.
  • May page the daily census to stakeholders.
  • May page surge-alert messages.
• Conducts follow-up communication with referring sites.
  • Provides transfer and admission information.
  • Obtains necessary information and reports from referring facility.
• Completes documentation in electronic record and department databases.
  • Tracks patient assignment, arrival, and flow.
  • Adds information from referral sources to medical record.
  • Tracks statistical and quality data.
  • May facilitate protocol / procedure pertaining to patient death notifications and documentation.
  • May document billing-related information.
• Utilizes predictive parameters to project census changes.
  • Tracks patient assignment, arrival, and flow.
  • Coordinates information relevant to scheduled and unscheduled admissions, discharges and transfers to provide status of bed availability.
  • Monitors inpatient, outpatient, and procedural unit census for bed availability.
  • Monitors procedure schedules for forecasting.
• Other duties as assigned.

• Associate's or Vocational degree
• 2 to 5 years in healthcare field, including medical terminology
• 2 to 5 years in computer skills

• Bachelor's degree
• 2 to 5 years in Epic / Excellian electronic medical record

• Sedentary
• Lifting weight up to 10 lbs. occasionally, negligible weight frequently

Pay Range: $22.71 to $31.13 per hour. The pay described reflects the base hiring pay range. Your starting rate would depend on a variety of factors including, but not…