Client Relations Coordinator

Integrity delivers innovative medical claims solutions through a seamless collaboration of our Medlogix® technology, our highly skilled staff, access to our premier health care provider networks, and our commitment to keeping our clients’ needs as our top priority. Medlogix has a powerful mix of medical expertise, proven processes and innovative technology that delivers a more efficient, disciplined insurance claims process. The result is lower expenses and increased productivity for the auto insurance and workers’ compensation insurance carriers;

third party administrators (TPAs); and government entities we serve.

Position:
Client Relations Coordinator

Location:

Minneapolis MN, Onsite for 6-12 months, then Remote

FMLA:
Non-Exempt, Full-Time

Schedule:

Mon-Fri, 8:30 am to 5:00 pm

The Client Relations Coordinator is responsible for managing the case per the individual client’s requirements. The position handles intake and scheduling of orders via phone, fax and internet. The position ensures that all supporting functions complete client requests thoroughly and routinely forecasts and coordinates upcoming client needs. Excellent communication skills, strong focus on customer service and problem‑solving are required.

• Manage the case to individual client requirements.
• Discuss case with the client and determine which type of physician is appropriate (e.g. specialty) to assign to the case.
• Schedule/reschedule IMEs and ancillary services from requests received via phone, fax and internet.
• Work with claimants to schedule appointments.
• Troubleshoot scheduling problems.
• Follow up after the exam to ensure that it took place.
• Coordinate and complete all follow up resulting from the order, including correspondence, transportation, interpreters and chaperones.
• Obtain and maintain standing time from physicians.
• Coordinate locations and travel arrangements for the physician if necessary.
• Track and perform any and all second tier follow up including reminder calls and notifications, weekly physician schedules, daily shows/no shows, etc.
• Develop and maintain relationships with both clients and physicians.

• Maintain an acceptable attendance record.
• Maintain proficiency with company computer system, databases and Microsoft Office Suite.

To perform this job satisfactorily, an individual must be able to perform each duty and responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma required. Bachelor’s degree or 2-3 years of experience in the insurance, legal or healthcare industry required. Sales experience preferred.

• Sense of urgency – strong deadline orientation.
• Ability to prioritize and multitask.
• Proficiency in MS Office and operation of basic office equipment.
• Ability to communicate effectively, both orally and in writing.
• Basic knowledge of the IME industry.
• Ability to persuade and influence others.
• Ability to follow routine verbal and written instructions.
• Self‑directed – ability to work with minimal supervision.
• Knowledge of planning and scheduling techniques.
• Knowledge of customer service standards and procedures.
• Ability to analyze and solve problems.
• Strong interpersonal and communication skills.
• Ability to work effectively with a wide range of constituencies in a diverse community.
• Strong project management skills.
• Strong detail orientation.

Medlogix provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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