Finance and Operations Coordinator

Overview

The Finance & Operations Coordinator supports the organization’s financial integrity and operational effectiveness through accurate accounting, payroll support, grant tracking, and day-to-day operations coordination. Reporting to the Director of Finance, this role helps maintain strong internal controls, financial compliance, and smooth administrative systems across the organization. This position supports the General Ledger and core accounting functions in accordance with GAAP, including accounts payable and receivable, journal entries, grant accounting, payroll processing, and monthly and year-end close activities.

It also assists with audit preparation, budget support, and review of operating results. In addition to finance responsibilities, the Coordinator supports essential operational logistics and serves as a connector across Finance, Development, People & Culture, and Facilities.

Location:

Minneapolis, MN - partial in-office requirement

Hiring Salary Range: $50,000 - $57,000

Hours/Day:
Monday–Friday, 40 hours per week; hours may include flex time in the evening and weekend hours on a regular basis

Job Type: Full-time, Nonexempt

Supervisor:
Director of Finance

• Financial Accounting & Month-End Processes
  • Responsible for the monthly financial close; support monthly close with standard journal entries and reconciliation of general ledger accounts.
  • Maintain and update the general ledger in accordance with GAAP and internal policies.
  • Assist with year-end close procedures and preparation for the annual audit and Form 990.
  • Coordinate Finance record retention in alignment with organizational and compliance requirements.
  • Assist in reporting financial information to staff, management, and other stakeholders as requested.
  • Support budget managers in accessing and understanding accounting system dashboards and reports.
  • Assist the Director of Finance with audit preparation, documentation, and follow-up.
• Accounts Payable, Receivable & Payroll
  • Process incoming invoices weekly in compliance with internal controls and approval workflows.
  • Work with Development staff to accurately record contributions and pledges.
  • Prepare weekly deposits and complete monthly reconciliations related to contributions.
  • Manage grant-related invoicing and tracking, including federal grant requirements.
  • Assist with grant accounting and coordination to ensure timely and accurate financial reporting.
  • Process payroll accurately and on schedule.
  • Support the Manager of People & Culture with benefits administration, audits, and vendor coordination.
  • Act as an additional point of contact with benefits carriers and the HRIS vendor when appropriate.
• Operational & Office Administration
  • Manage office equipment and kitchen appliances needs, including maintenance, orders, and inventory; urgently address maintenance needs.
  • Facilitate building maintenance needs, including cleaning services, snow removal, and general repairs (non-IT related).
  • Prepare and maintain operations documents, reports, and maintenance schedules.
  • Manage the Finance shared email inbox and route inquiries appropriately.
  • Direct voicemails from the main BBBSTC phone line to internal contacts.
  • Manage incoming and outgoing mail and package deliveries, including post office drop-offs when needed.
  • Coordinate travel arrangements for BBBSTC-sponsored travel (airfare, lodging, registrations).
  • Support supply purchasing and inventory management for office, kitchen, and shared spaces.
  • Manage non-IT equipment leases (e.g., kitchen appliances, furniture).
  • Coordinate annual city inspections and track completion of required follow-up actions.
  • Serve as a backup support for fingerprinting scheduling and processing for new employees, as needed.
• Contribute to the mission and success of the agency
  • Adopt strengths-based perspectives when discussing specific groups or contexts, particularly those historically marginalized.
  • Handle data from youth, families, mentors, or other constituents with care, ensuring secure and private maintenance.
  • Stay informed about community needs, resources, and networks.
  • Collaborate with others to achieve goals outlined in the annual business plan.
  • Honor and respect the…