Finance Manager

Job Title:

Finance Manager

Department:
Operations

Division:
Finance

Duty Station:
New York City or Washington DC

Line Manager:
Head of Mission, NPUSA

Technical Line Manager:
Group Director - Finance and Operations

Line Management Responsibility: N/A

Position Type:
Full-time, exempt

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organization. We work with people affected by violent conflicts to enhance their security and dignity through Unarmed Civilian Protection (UCP). We work to reduce violence, protect civilians in countries affected by violent conflict and its aftermath, and help transform the world’s response to conflict situations.

The United States finds itself at a time of instability and upheaval characterized by political and social divisions, record gun sales, and an increase in hate groups and violence against targeted marginalized communities. With this upheaval comes a need to reimagine safety and security. Nonviolent

Peaceforce

US has partnered with local communities to offer the tools and methods of unarmed civilian protection to keep people safe, interrupt cycles of violence, and build bridges across polarized communities.

Our work is grounded in the needs, strengths, and experiences of local communities. At the invitation of local communities, NP builds relationships with community members, leaders, and organizations to identify risks to safety and ways to work together to keep communities safe. We go beyond the statistics of violent incidents to ensure holistic safety, including how people feel in and experience their community.

The Finance Manager is responsible for oversight of finance and compliance in NP US. The Finance Manager works closely with the Head of Mission, and is responsible for financial and accounting management; financial reporting, accounting, funds management, preparing donor finance reports, contributing to fraud control procedures, payroll, and related administrative tasks. The Finance Manager ensures compliance with donor and governmental regulations as well as Nonviolent Peaceforce’s internal policies and procedures.

In their role the Finance Manager also provides timely and accurate accounts and reports to the Resource Mobilization and Communications Team. Although the Finance Manager reports to the Head of Mission, they have a technical reporting line to the NP Group Director Finance and Operations.

NPUS Financial Management:

• Ensure effective, transparent use of financial resources in compliance with the organization’s policies and procedures, funder requirements, and GAAP.
• Provide guidance and training to NPUS staff on financial policies and procedures as necessary.
• Maintain NP’s financial accounts in Quickbooks Online and ensure the timely keeping of financial information and maintaining all financial records.
• Prepare accurate and timely financial reports and activity statements for staff, donors and other stakeholders.
• Coordinate with the Head of Mission to ensure compliant procurement policies and practices.
• Provide financial inputs for grants budget development and donor reports.
• Review, monitor and manage cashflow and accounts.
• Ensure close liaison with NP headquarters and ensure timely submission of monthly, quarterly, and annual reports.
• Flag issues of concern in a timely manner to the Head of Mission.
• Liaise closely with the Director of Organizational Advancement related to financial management and accounting for Resource Mobilization and Communications.
• Lead and coordinate the annual budget process for NPUS.
• Coordinate audits, including contracting auditors, preparing financial and compliance documents for audits, and ensuring that all audit requirements are met.
• Support the Global Finance team in reviewing the implementation and compliance of the monthly checklist.
• Prepare and process deposits for weekly bank deposits.
• Process accounts payable.
• Ensure efficient operations of the NPUS office including supply and vendor relationships.

Monthly closure & Financial Reporting:

• Liaise with Head of Mission for monthly review of budget versus actual (BVA) report.
• Close the accounts for the month ensuring that…