Project Manager - Grades 7-8 Instructional Tutoring Program

Get Ready Gear Up Minnesota | Mastery Prep

About Us

Through 10 successful years of partnering with school districts and institutions, Mastery Prep has surpassed one million students served since the company's founding in 2012.

Mastery Prep has increased its student outreach by 200 percent since 2020 and is ranked among the Inc. 5000 "Fastest Growing Companies," featured by "Entrepreneur 360," and selected among the "Growth Leaders" by Louisiana Economic Development.

When we ask our teammates what they love most about working with Mastery Prep, it comes down to the mission, the people, and the challenge.

* The mission:
Ever had a day when you just don't feel like getting out of bed and working? We don't. We have a strong mission that truly changes lives and it motivates us each day to get up, get together, get better, and get things done.

* The people:
Mastery Prep is as diverse as the student population we serve and we value our employees as people, not just the position they fill. We have bicyclists, book nerds, musicians, basketball players, video gamers, and one person who has an insanely green thumb. No really. She can grow anything!

The challenge:
We believe that with everything we do, we should make it awesome. We don't believe in "average," "run-of-the-mill," or "ordinary." And "good enough" isn't in our vocabulary. We're growing tremendously and won't stop until every student has access to a better future. Bring your experience, skills, and creativity here-and you'll find Mastery Prep is a place to contribute and feel valued.

Position Overview

The Project Manager will provide full-scale leadership, coordination, and oversight of the Grades 7-8 In-Person Instructional Tutoring Program delivered across five sites within the Get Ready Gear Up Minnesota initiative. This role ensures high-quality instructional implementation aligned to Minnesota Academic Standards, effective tutor training and support, smooth program operations, and consistent communication with school partners and internal teams.

The Project Manager serves as the primary point of contact for district leaders, site coordinators, tutors, and Mastery Prep leadership. Success in this position requires strong interpersonal and written communication skills, instructional expertise, operational precision, team leadership, and the ability to manage complex multi-site educational programming.

Key Responsibilities

1. Program Leadership & Oversight

* Lead end-to-end execution of the 18-week tutoring program across all five sites.

* Ensure full alignment to Minnesota Academic Standards and the instructional model selected by Mastery Prep and district partners.

* Monitor program fidelity, instructional quality, and tutor performance through ongoing reviews and coaching cycles.

* Maintain a consistent program vision that promotes academic growth, student engagement, and readiness for Minnesota state assessments.

2. Tutor Training & Professional Development

* Oversee implementation of the pre-program Tutor Training, ensuring tutors are fully prepared in:

* Minnesota Academic Standards (Grades 7-8)

* Selected instructional models (Gradual Release)

* Data-driven instruction and small-group interventions

* Minnesota MCA test alignment and question types

* Classroom management for extended instructional blocks

* Conduct follow-up training sessions and ongoing coaching based on observation and program data.

* Provide tutors with all required instructional materials, pacing guides, lesson plan templates, and assessment tools.

* Ensure new staff receive onboarding support throughout the program as needed.

3. Operational Management

* Coordinate 30 hours of instructional delivery per week per site for 18 weeks, ensuring schedule fidelity and adequate staffing.

* Maintain staffing logistics for all tutors, including coverage planning, schedule adjustments, and communication of program expectations.

* Oversee distribution and inventory of curriculum materials, assessments, practice packets, and digital instructional resources.

* Ensure each site is prepared daily with room setup, technology needs, and student groupings.

* Troubleshoot operational issues swiftly to ensure uninterrupted instructional flow.

4. Data & Assessment Management

* Oversee implementation of baseline diagnostics, biweekly assessments, midpoint evaluations, and the summative end-of-program assessment.

* Analyze student performance trends and identify areas requiring intervention.

* Facilitate data meetings with tutors to refine instruction and adjust grouping strategies.

* Provide biweekly data summaries and monthly progress reports to district partners and Mastery Prep leadership.

* Ensure accurate and timely data entry across all sites using established trackers and reporting tools.

5. Stakeholder Communication

* Serve as the primary liaison between Mastery Prep, school partners, site coordinators, and tutors.

* Provide professional, timely communication regarding scheduling, student concerns, instructional updates, and…