Administrative Coordinator

Description

We are looking for a Senior Administrative Assistant to join our team in Minneapolis, Minnesota. This position offers an exciting opportunity to contribute to a dynamic and collaborative environment within the nonprofit industry. As a key partner supporting executive operations, you will manage administrative tasks, coordinate projects, and ensure seamless communication. This is a long-term contract role for a detail-oriented individual ready to make a meaningful impact.

Responsibilities:

- Provide comprehensive administrative support to executive leadership, ensuring precision, organization, and timely execution of tasks.

- Manage the executive calendar, handling scheduling requests and ensuring efficient prioritization of meetings and commitments.

- Prepare and distribute meeting agendas, materials, and notifications while taking minutes and ensuring follow-up actions are completed.

- Organize travel arrangements for the executive, including accommodations, itineraries, and expense reporting.

- Maintain confidentiality in all aspects of work, safeguarding sensitive information and supporting secure office operations.

- Assist in researching, developing, and implementing projects, tracking progress, and ensuring deadlines are met.

- Collaborate with diverse teams and work groups, providing coordination and support for equity initiatives and employee resource groups.

- Monitor and report on project milestones, ensuring compliance with deadlines and reporting requirements.

- Maintain organized filing systems and ensure accessibility while adhering to confidentiality protocols.

- Oversee office supply inventory, budget tracking, and correspondence management to support efficient operations.

Requirements - Proven experience in calendar management, with the ability to prioritize and schedule complex meetings.

- Strong communication skills to effectively liaise with executives, teams, and external contacts.

- Exceptional customer service skills to build positive relationships and address inquiries professionally.

- Proficiency in Google Suite, including managing documents, spreadsheets, and presentations.

- Demonstrated ability to coordinate projects and maintain focus on deadlines and deliverables.

- Experience in scheduling and organizing tasks effectively to support dynamic environments.

- Detail-oriented with excellent organizational skills to manage multiple responsibilities.

- Ability to maintain high levels of confidentiality and discretion in all work-related matters. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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