Office Manager

Office Manager – Victory Building Services

Victory Building Services is a fast-growing, entrepreneurial company recognized on the INC 5000 and Fast 50 lists — and we’re just getting started. As we expand into new markets and scale our operations, we’re seeking an Office Manager to own our core administrative functions and provide critical support across operations, HR, finance, and sales.

As our Office Manager, you’ll sit at the center of the business—keeping things organized, solving problems, and building structure as we grow. This is a hands‑on role that requires strong judgment, adaptability, and comfort operating in a fast‑moving environment.

You’ll wear multiple hats, manage competing priorities, and help identify and fix broken processes. If working with computers and software feels challenging, or if you need step‑by‑step direction for every task, this role will not be a fit. If you thrive on organization, enjoy building and improving processes, and like seeing the direct impact of your work on a growing company, we’d like to talk!

• Oversee software, utilities, and vendor accounts
• Manage day‑to‑day office operations, including supplies, facilities coordination, cleaning, and property management communication
• Monitor and manage shared email inboxes and incoming communications
• Answer calls, greet visitors, and handle mail and shipments
• Serve as a point of contact for internal and external stakeholders
• Manage select correspondence and projects on behalf of the Director of Operations
• Identification of broken processes within this area and creation and implementation of new ones, including supporting SOP creation.

• Draft, distribute, and manage client and vendor contracts
• Coordinate equipment, supply, and chemical ordering
• Manage the Unit Turn Cleaning business segment, including scheduling and contractor/client communication
• Provide administrative support to Operations Managers
• Maintain contractor administrative files and documentation
• Identification of broken processes within this area and creation and implementation of new ones, including supporting SOP creation.

• Draft and post job openings
• Assist with initial candidate screening
• Support onboarding for employees and contractors
• Draft and manage HR‑related contracts and documentation
• Assist with benefits administration, employee communications, and general HR support

• Assist in maintaining accurate financial records
• Support accounts receivable and accounts payable
• Assist with payroll processing
• Help prepare basic financial reports and data as needed

• Assist with marketing content, vendor coordination, and related initiatives
• Provide administrative support to the sales team as needed

• Highly tech‑savvy and computer‑fluent. You’re not a software engineer, but you navigate a computer and systems effortlessly. Microsoft Excel is a core skill, and learning new software comes naturally to you.
• Naturally organized and process‑oriented. You notice inefficiencies, clutter, and broken workflows before they become problems—and you take initiative to diagnose root causes and implement lasting solutions.
• Exceptionally detail‑oriented. Inconsistencies and errors stand out immediately, and accuracy matters to you in everything you produce.
• Strong written and verbal communicator. You write clear, professional emails and documents, communicate confidently, and represent the company well in all interactions.
• Proactive problem solver. You enjoy anticipating issues, building long‑term solutions, and following through to ensure those solutions actually work.
• Resourceful and self‑directed. You may not always have the answer immediately, but you know how to find it and take ownership of the outcome.
• Comfortable in a fast‑paced, evolving environment. You thrive amid change and can bring structure to entrepreneurial, sometimes chaotic, settings.
• Trusted and well‑regarded by past teams. Colleagues value working with you and recognize the positive impact you’ve had on office operations.
• High integrity and accountability. You take ownership of your work, follow through on commitments, and operate with professionalism at all times.

• Base Salary $50,000- $60,000 per year
• Mileage reimbursement (rarely will there be travel)
• 401K
• Paid Time Off
• Paid Holidays

If you thrive in a fast‑moving environment where ownership, initiative, and adaptability are key, we’d love to hear from you! Join Victory Building Services and play a vital role in our continued success.