Procurement and Operations Coordinator

The Procurement and Operations Coordinator ensures the smooth day-to-day functioning of the Native American Community Clinic by managing purchasing, inventory, and operational support across the organization. Reporting to the Operations and Facilities Manager, this role develops and implements centralized systems for ordering, stocking, and vendor management to improve efficiency, standardization, and organization. The Coordinator works closely with staff to align supply processes with budgets and grant requirements, ensuring resources are available where and when they are needed.

This position also plays a critical role in planning for the clinic’s new facility opening in 2026, creating scalable systems that support growth while maintaining a focus on serving the urban Indigenous community in the Twin Cities.

• Serve as the primary point of contact for purchasing requests and vendor communication.
• Process requisitions and purchase orders, track deliveries, and ensure items are distributed to staff and departments accurately.
• Maintain organized inventory and ordering systems to prevent shortages or overstock.
• Oversee supply rooms and storage areas, optimizing space and usability.
• Monitor inventory levels and restock supplies based on usage patterns and departmental needs.
• Receive, log, and properly store deliveries to ensure accountability and accessibility.
• Work with Finance to verify budget availability and compliance with grant requirements.
• Keep clear and organized documentation for reporting and auditing purposes.
• Assist with operational tasks such as workspace setup, facilities coordination, and basic equipment procurement.
• Support the Operations and Facilities Manager with site projects, vendor coordination, and improvements to internal processes.
• Identify opportunities to simplify ordering, improve storage systems, and reduce waste.
• Help train staff on request and inventory processes to ensure consistency across the organization.

• Experience in procurement, inventory management, or operations support; clinical or healthcare setting experience preferred.
• Strong organizational skills with the ability to develop and implement systems for ordering, tracking, and inventory management.
• Proven problem-solving abilities and follow-through to ensure tasks are completed accurately and on time.
• Comfortable working with budgets and grant-funded purchasing while maintaining compliance and accountability.
• Excellent communication and interpersonal skills, able to collaborate effectively with staff across multiple departments and with external vendors.
• Proficiency in Microsoft Office and the ability to quickly learn and use ordering, tracking, or inventory software.
• Self-motivated, detail-oriented, and able to work independently while supporting organizational goals.
• Values aligned with NACC’s mission and commitment to serving the Native community with care, respect, and accountability.

• Establish reliable inventory and ordering systems that minimize shortages, overstock, and errors.
• Improve organization and accessibility of supply rooms and storage areas, creating a more efficient workflow.
• Ensure faster, more accurate fulfillment of supply requests from staff and departments.
• Build and maintain clear lines of communication between departments, vendors, and Finance to streamline procurement processes.
• Provide operational support to the Operations and Facilities Manager, freeing them to focus on higher-level improvements, planning for the new facility, and strategic initiatives.
• Identify opportunities for process improvements, cost savings, and waste reduction within procurement and inventory systems.
• Train and support staff in standardized procedures, fostering consistency and self-sufficiency across departments.

This role is based on-site at the Native American Community Clinic and involves a combination of desk-based work and hands-on operational tasks. The Coordinator will frequently be on their feet, assisting with receiving, unpacking and stocking deliveries, and organizing supply areas. Reasonable accommodation can be made to support individuals who are unable to perform certain physical tasks.

The Native American Community Clinic is committed to fostering a diverse, inclusive, and welcoming workplace. We encourage applications from individuals of all backgrounds who share our dedication to serving the Native community with respect, care, and accountability. Our organization values cultural humility, collaboration, and a commitment to equitable healthcare access, and we strive to create an environment where all employees can contribute, grow, and thrive.