Corporate Administrative Assistant

Job Type

Full-time

Description

Stuart Co, founded in 1970, represents a diverse array of market-rate and affordable apartment and townhome options in popular urban and suburban locations. We also offer student housing and senior housing campuses.

Stuart Co is focused on building a workforce that is diverse and inclusive. If you're excited about this role but do not meet all the qualifications listed below, we encourage you to apply. We review all applications.

Stuart Co is currently looking for a Administrative Assistant to join the team at our Corporate Office in Bloomington, MN.

The Corporate Administrative Assistant provides high-level administrative, clerical, and organizational support to executives, department leaders, and corporate staff. This role ensures efficient office operations, supports company initiatives, and maintains professionalism in all internal and external interactions. The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast paced corporate environment.

Key Responsibilities

Administrative & Office Support

• Manage calendars, schedule meetings, and coordinate appointments for executives or department leaders
• Prepare, format, and proofread documents, presentations, reports, and correspondence
• Maintain organized physical and electronic filing systems
• Handle incoming and outgoing mail, packages, and communications
• Serve as the first point of contact for employees, visitors, and vendors

Meeting & Event Coordination

• Prepare meeting agendas, materials, and presentation packets
• Schedule conference rooms and manage meeting logistics
• Record and distribute meeting minutes and follow-up action items
• Assist with planning company meetings, employee events, and trainings

Travel & Expense Management

• Arrange travel itineraries, accommodations, and transportation
• Process expense reports, invoices, and purchase orders
• Track departmental budgets or spending as assigned

Office Operations

• Maintain office supplies, equipment, and inventory
• Coordinate with facilities and IT teams for office maintenance and support

Communications & Customer Service

• Draft internal communications, memos, and announcements
• Respond to inquiries and route information to appropriate staff
• Build positive relationships with internal and external stakeholders

Project & Data Support

• Assist with project coordination, timelines, and task follow-ups
• Maintain spreadsheets, databases, and reporting tools
• Conduct basic research and compile information as needed

Required Qualifications

• High school diploma or equivalent; associate degree or administrative certification preferred
• 2-4 years of administrative or office support experience, preferably in a corporate environment
• Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
• Strong written and verbal communication skills
• Exceptional organizational skills, attention to detail, and the ability to multitask
• High level of professionalism and confidentiality

Key Competencies

• Customer service and interpersonal effectiveness
• Time management and prioritization
• Initiative and problem-solving
• Professional judgment and discretion
• Adaptability in a fast-paced environment

Salary Description

$22 - 31/HR