Legal Assistant - Financial Services Floater

Legal Assistant - Financial Services Floater

Join to apply for the Legal Assistant - Financial Services Floater role at Winthrop & Weinstine, P.A.

• Draft and format professional correspondence and documents.
• Review, organize, assemble, and scan documents.
• Prepare, circulate, and track signature pages.
• Create and help maintain closing checklists.
• Assist and maintain checklists in the preparation of closings.
• Process and transmit client documents and materials.
• Review, edit, and finalize attorney time entries.
• Process and distribute invoices.
• Organize and maintain electronic files and process new file openings.
• Provide administrative support such as calendar and email maintenance, answering phones, and making travel arrangements.
• Calendar important deal closing dates.
• Provide quality, responsive customer service to clients and co‑workers.
• Act as a liaison between attorney and client, facilitating communication and transmittal of necessary information.
• Advise and communicate regularly with team regarding status of client matters.
• Open client files.
• Process invoices and reimbursements.
• Process document comparisons.
• Complete other projects and assignments as assigned.

• Strong attention to detail, accuracy; excellent grammar, proofreading, and communication skills.
• Dependable, accountable, and consistently demonstrating a strong work ethic with a professional demeanor in all interactions.
• Strong interpersonal relationships and ability to interact with all levels of the organization.
• Ability to work well under pressure with deadlines – possess a sense of urgency.
• Ability to work in a fast‑paced environment with a variety of personalities and work styles.
• Ability to be flexible in schedule and adaptable to constant change.
• Ability to effectively handle multiple tasks and frequent interruptions.
• Job duties may require time over 37.50 hours per week.

• Excellent computer and communication skills.
• Advanced proficiency in Microsoft suite.
• Excellent grammar, proofreading skills, and a keen eye for detail, ensuring high levels of accuracy in all written communications and document preparation.
• Ability to organize, prioritize, and manage multiple tasks effectively, ensuring completion of assignments despite frequent interruptions and changes in schedule.

• At least one year of legal administrative assistant experience in a law firm preferred.
• Experience in working with Renewable Energy.
• Experience in a legal office.
• Experience in providing administrative support functions.
• Experience with the following software: iManage, InTapp.

• Requires use of office equipment, such as computers, phones, and copiers.
• Requires sitting and computer‑related activities for extended periods of time.
• Requires occasional lifting up to and exceeding 20 pounds.

• Candidates who are newer to this type of role or building foundational expertise can expect an offer in the $48,000–$66,000 range.
• Candidates with growing proficiency and a solid track record in similar roles may be considered in the $56,000–$75,000 range.
• Those with advanced, specialized knowledge or a history of leading complex work in this area may fall within the $67,500–$80,000 range.
• Candidates with extensive, strategic‑level experience or who bring deep subject matter expertise may be paid up to $91,000.

Winthrop is committed to fair and equitable compensation practices. The salary range for this role and the specific offer will be determined based on a candidate’s relevant knowledge, and alignment with the responsibilities of the position.

Winthrop & Weinstine offers a comprehensive benefits package for all regular full‑time employees including health insurance, paid parental leave, 401(k), disability, life insurance, paid time off, and voluntary benefits.

Winthrop & Weinstine is an equal opportunity employer. We do not discriminate on the basis of race, color, creed, religion, sex, national origin, physical or mental disability, age, veteran status, pregnancy, sexual orientation, genetic information, gender identity, or any other basis protected by state or federal law or local ordinance.