Legal Secretary, Public Finance

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Job Summary

Kutak Rock LLP seeks a full-time Legal Secretary in its Minneapolis office. This position plays a vital role in the day‑to‑day operations by providing executive administrative support to multiple attorneys in our public finance department and will rely on experience with documents and procedures specific to public finance and transactional matters, attention to detail, and strong organizational skills. The ideal candidate is a consummate professional with a strong sense of discretion, organization, efficiency, and attention to detail who enjoys working in a collaborative and collegial environment.

Responsibilities

• Draft, edit, and format correspondence, documents, and disclosure materials relating to public finance transactions
• Prepare bond transcripts, closing binders, certificates, and related transaction documentation
• File and manage documents in accordance with federal, state, and local regulatory requirements, as well as firm standards
• Coordinate the scheduling of meetings, closings, and conference calls
• Assist with the preparation and assembly of offering statements, compliance certificates, and municipal resolutions
• Review and proofread legal documents and public disclosures for accuracy and consistency
• Maintain organized electronic and physical files
• Manage deadlines relating to closings and delivery, regulatory filings, and other time‑sensitive deliverables
• Prepare expense reports, time entries, and client billing materials
• Communicate professionally and effectively with clients, government officials, and internal attorneys and staff
• Perform general administrative tasks such as answering phones, scanning, copying, etc.

QUALIFICATIONS:

Skills and Abilities

• Excellent verbal and writing skills, with the ability to draft, proofread, and edit legal documents as needed
• Ability to interface with attorney, clients and staff professionally
• Keen attention to detail with excellent grammar, spelling and proofreading skills, with the ability review documentation and follow up requirements
• Proven organizational skills with the ability to problem‑solve, organize and prioritize tasks, think independently, and manage projects with appropriate supervision
• Advanced skills in Microsoft Office including Word and Excel
• Experience with Adobe and Kofax PDF, and document comparison and formatting software such as Litera and Forte
• Experience with timekeeping, billing, and expense software
• Experience managing documents and email (Net Documents experience preferred)
• Experience managing electronic and physical records
• Must be a self‑starter with a strong work ethic and willingness to assume responsibility for the start and completion of tasks

QUALIFICATIONS:
Education and Experience

• High School diploma or equivalent required
• 3+ years legal secretary experience preferred
• Transactional experience and/or experience in one or more of the following: public finance, commercial real estate, economic development, secured transactions, liens, and/or securities/structured finance

Position Information

Status: Non‑Exempt

Salary Range: $55,000-$85,000, Commensurate with education and experience

Work Arrangement: Hybrid, Rotating 3:2/2:3 schedule after initial in office introductory period, with manager approval

Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit‑Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hours of paid sick leave accrued for every 30 hours worked. Paid parental leave. Fertility coverage assistance.

Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back‑Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.

Additional…