Legal Administrative Assistant – Trusts & Estates & Litigation

Full-time

Description

Messerli Kramer is a leading law firm in the Twin Cities founded in 1965 with locations in Minneapolis, St. Paul, Plymouth, and St. Michael Minnesota. Known for our dedication and responsiveness, our attorneys and staff are focused on finding pragmatic solutions and producing remarkable results for our clients. Our clients trust us to help them navigate the myriad of legal issues that confront them in their business and personal lives.

Messerli Kramer is seeking a highly motivated and detail-oriented individual to join our legal team as a Legal Administrative Assistant supporting Trusts & Estates and Litigation practices. This is an excellent opportunity to work in a dynamic and fast-paced environment, collaborating with talented professionals while supporting both transactional and litigation matters.

GENERAL RESPONSIBILITIES:

• Document Preparation:
Drafting, editing, formatting, and proofreading legal documents, including estate planning documents, probate filings, pleadings, motions, discovery, and correspondence

• Trusts & Estates Support:
Assisting with probate and estate administration matters, organizing estate planning files, and maintaining client records

• Litigation Support:
Preparing and filing court documents (including e-filing), managing litigation files, tracking deadlines, and assisting with hearing and trial preparation

• Timekeeping:
Tracking and recording attorney time and ensuring invoices are accurate, detailed, and compliant with client billing guidelines

• Data Management:
Managing and organizing document management systems, maintaining client files, and updating contact information

• Calendar Administration:
Managing attorneys’ calendars, scheduling meetings and hearings, coordinating appointments, and tracking critical deadlines

• Proactively ensuring attorneys are prepared with necessary materials for meetings, hearings, depositions, and client conferences

• Other administrative tasks such as processing expense reports and providing general administrative support as needed

POSITION EXPECTATIONS

• Strong interpersonal, verbal, and written communication skills

• Ability to work with and take direction from multiple individuals, as well as work independently

• Strong commitment to client service

• Excellent planning, prioritization, and organizational skills

• Ability to manage competing priorities and deadlines

• Committed to providing comprehensive administrative support

• Excellent proofreading skills

• Strong attention to detail with a high degree of accuracy

• Ability to problem-solve and exercise sound judgment

• Ability to work in a fast-paced, deadline-driven environment

• Positive and professional demeanor

Requirements

REQUIREMENTS

· 3+ years of legal administrative experience (Trusts & Estates and/or Litigation experience preferred)

· Minimum of high school graduation (business school or related professional legal administrative degree preferred)

· Proficiency in Microsoft Office Suite

· Experience managing multiple calendars and deadlines

· Familiarity with court rules, filing procedures, and legal terminology

COMPANY BENEFITS

· Medical, Dental and Vision Plans

· Flex Spending Accounts Available for Health Savings, Dependent Care, Limited Purpose and Flexible Savings Accounts.

· Employer Contribution to Heath Savings Account if enrolled in High Deductible Health Plan

· Voluntary Life Benefits and Employer Paid Basic Life/LTD

· Paid Maternity and Parental Leave

· Parking Reimbursement $100/month or 100% Paid Metro Transit Card

· Hybrid Work Schedule

· 401K Plan and Employer 4% Safe Harbor Contribution starts after completion of 1,000 hours on employee anniversary.

· Gym Reimbursement up to $120/annually

· Free Onsite Gym

Salary: $55,000-$95,000 depending on level of experience. Plus annual discretionary bonus based on individual and firm results.