Operations Coordinator and Bookkeeper

Come join our team! At Haiti Outreach, we work in Haiti to build effective leadership systems and safe water access so that we may see Haiti as a developed country in our lifetime. The majority of our staff are in Haiti but we have a small team in Minneapolis, Minnesota. We are looking for someone who has a passion for international development work that can help with financial, administrative and supportive capacities.

If that is you, let's talk!

• Process invoices and expense reimbursements in Quickbooks
• Assist with bookkeeping and bank reconciliations
• Coordinate with accountants for audits and tax filings (990s)
• Coordinate vendor relationships and contracts
• Coordinate cloud record keeeping

• Track state charitable registration renewals
• Maintain corporate records (bylaws, meeting minutes, resolutions)
• File annual reports with the state
• Update Employee Handbook
• Keep insurance policies current (D&O, liability)

• Maintain CRM data hygiene
• Process donations and generate acknowledgement letters
• Coordinate mailings
• Coordinate donation collection at fundraising events as needed, including attending events.

NOTE:

currently we are not taking group trips to Haiti but when we do

• Help schedule trips for groups, staff, and occasionally others
• Arrange flights and lodging, communicate with travelers as needed
• Track payments
• Track and provide trip payment accounting

• Travel to fundraising events we hold in the Twin Cities area a few times a year
• Travel to Haiti is possible when it is safe to do so

• Well Organized
• Precise and Accurate/ Attentive to details
• Professional Phone and Email Etiquette
• Team Player
• Friendly, helpful to staff, volunteers, vendors
• Service Orientation
• Flexibility
• Able to Multi-Task and Prioritize
• Understand how daily tasks impact the whole mission
• Good Listener and Communicator
• Able to Problem Solve

Experience with Quick Books is required.

This position is part time (8-10 hours/ week). Flexible hours. In-person 1-2 days a week at the coworking space Modern Well.

Haiti Outreach is committed to hiring and advancing staff who represent voices from traditionally underrepresented populations. We encourage you to apply even if you do not meet all the qualifications.

How to Apply:

Please send a cover letter and resume to Ceallaigh Smart n until filled.