Office & Security Specialist

Delta Dental of Minnesota is proud to be the largest regional provider of dental benefits, serving over 7,000 Minnesota and North Dakota-based purchasing groups and 4.5 million members nationwide. We aim to provide a work environment that engages each individual while encouraging growth and professional development. We are proud to be named a Top Workplace employer for several years and take pride in our team members for building this reputation.

The Office and Security Specialist is responsible for maintaining a professional, efficient, and well‑organized work environment that supports the office operations of the organization. This role plays a key role in various aspects of facilities coordination, workplace safety, and security protocols, to ensure a seamless and secure working environment. Overall, the role is pivotal in maintaining a safe and secure workplace that enhances productivity and efficient operations.

This position will be with Stratacor, an affiliate of Delta Dental of Minnesota.

• Present a professional, welcoming first contact for all guests; in person, by phone, and via e‑mail
• Serve as a point of contact for clients, team members, guests, and vendors, directing inquiries to the appropriate person or department
• In collaboration with the Office Coordinator I, execute assigned administrative duties such as, but not limited to:
  • Receive, sort, and distribute incoming and outgoing mail and packages in a timely and organized manner
  • Order and maintain inventory of company supplies
  • Create workstation and office name signs and board name blocks
  • Maintain the appearance and organization of the storage room, R.E.C. breakroom, conference rooms, and general office areas
  • Administer the parking validation process and assist team members and guests with parking logistics
  • Answer incoming calls and transfer to appropriate contacts/departments
  • Ensure shredding of confidential documents and recycling are removed
  • Escort vendors as needed to ensure adherence with compliance policies
  • Maintain shared spaces to ensure a tidy, organized, and welcoming environment
• Collaborate with management to ensure invoice accuracy for vendor services and maintain vendor relationships
• Complete maintenance work or coordinate vendors when appropriate, including cleaning, hanging pictures, paint touch‑up, repairs, etc
• Upload Welcome TV and Team TV content
• Monitor and execute requests received through the Facilities Inbox and Facilities ticketing system
• Provide operational and logistical support, including driving local pickups or deliveries, picking up supplies, and materials transport between offices as needed
• Provide administrative support to Facilities, Security, and Event team, as needed
• Other duties as assigned

Under the direction of the Security Director:

• Serve as backup support to ensure continuous coverage of all security cameras and monitor for any suspicious activity or security breaches
• Conduct security patrols and inspections of the premises to identify and address potential vulnerabilities or hazards, as needed
• Report incidents, security breaches, or potential risks
• Ensure compliance with safety regulations, security policies, and procedures
• Assist with access badge administration, including tracking, assigning, and terminating badges as needed
• Ensure building access and safety procedures are carried out for all persons entering and leaving the office
• Verify identities and authorize entry based on established security protocols
• Ensure that guests sign in and out, are provided with the appropriate badge, and are connected with their designated contact
• Administer temporary badge checkout, ensure return of badges

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member. Duties, responsibilities and activities may change or be assigned at any time with or without notice.

• Valid driver’s license and comfortable with local and interoffice travel
• Strong organizational, multitasking, and time‑management skills
• Excellent communication and…