Administrative Assistant

The Minnesota Ovarian Cancer Alliance is hiring a part‑time (20 hours/week) Administrative Assistant to assist staff with office administration and program delivery.

• To create an awareness regarding early warning signs that may be indicative of ovarian cancer.
• To create and promote resources for support, networking, and education for women diagnosed with ovarian cancer and their families.
• To unite and educate individuals, the medical community, and organizations to achieve earlier diagnosis, better treatment and a cure for ovarian cancer.
• To advance ovarian cancer research toward earlier diagnosis, better treatment and a cure.

• Maintain MOCA’s constituent and internal databases. Enter gifts and maintain accurate donor and constituent records. Oversee MOCA’s internal databases.
• Structure MOCA’s shared document files, training staff on updated procedures for document retention.
• Work with MOCA staff to generate MOCA’s mailing lists and donor information in MOCA’s email communications platforms.
• Generate donor acknowledgement letters and tax receipts.
• Collaborate with MOCA staff to create and document new database procedures.
• Assist with larger fundraising events, such as our annual 5k walk/run and our spring gala, including supply ordering, volunteer coordination, and setup and takedown.
• Assist staff with MOCA awareness campaigns and outreach initiatives.
• Order and manage office supplies, maintain office equipment, and perform basic expense and inventory tracking.
• Assist with grant tracking as needed.
• Provide administrative support to staff members on department projects as needed, including mailings and data entry.
• Serve as the first point of contact for MOCA constituents and the public, including answering incoming phone calls, handling mail, and responding to general information inquiries.

• Minimum of 1 year of office experience in administrative support, customer service, data entry, or office management.
• Strong communication skills with the ability to interact effectively with customers and internal staff.
• Proficiency in data entry and front desk management.
• Exceptional organizational and time management skills.
• Proficiency with Microsoft Office Suite
• Ability to multitask in a fast‑paced environment.
• Experience working in a nonprofit environment preferred.
• Experience working with Bloomerang or similar CRM highly preferred

Reports to:

Business Manager

Position is a hybrid, hourly job at $25/hour for 20 hours per week. Select benefits including 403(b) match, PTO, paid holidays, and life insurance.

To apply: send resume and letter of interest to esamuelson