Administrative Assistant
Job in
Minneapolis, Hennepin County, Minnesota, 55413, USA
Listed on 2026-01-11
Listing for:
Duncan Co.
Full Time
position Listed on 2026-01-11
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Business Administration
Job Description & How to Apply Below
Duncan Company is an industrial valve, automation, and flow control distributor serving industrial and municipal customers. We are modernizing how we operate and investing in better systems, data, and processes to support our growth.
We are hiring an Administrative Assistant to support Operations, Inside Sales, Purchasing, Automation, and Marketing with hands-on, detail-heavy work. This role is ideal for someone who likes organizing information, cleaning up data, and keeping projects and people on track.
Role Summary
The Administrative Assistant is a central support role that:
- Builds and maintains simple Excel-based reports and dashboards
- Cleans and organizes data across P21, WPCRM, Outlook, and shared drives
- Supports vendor acknowledgements, SDS/compliance documentation, and SOPs
- Coordinates meetings, trainings, onboarding, and small internal events
Experience and Qualifications
- 1-3 years in an administrative, operations, coordinator, or office support role
- Experience in distribution, manufacturing, or an industrial/B2B environment is a plus
- Strong attention to detail and accuracy
- Comfortable working with numbers, lists, and structured data
- Ability to manage multiple small tasks and priorities at once
- Strong written communication for documentation, emails, and meeting notes
- Able to take ad hoc direction and turn it into finished work with limited follow-up
- Associate's or Bachelor's degree in Business, Operations, Administration, or a related field preferred
- Equivalent experience will be considered
We are looking for someone who is confident with:
- Microsoft Excel
- Filters, sorting, basic formulas, conditional formatting
- Willing to learn VLOOKUP/XLOOKUP, pivot tables, and basic data cleanup
- Microsoft 365
- Outlook (email and calendar)
- Teams (chat and meetings)
- One Note (notes, SOPs, action items)
- Planner or Tasks (task tracking)
- SharePoint / One Drive (file organization)
- ERP / CRM Systems
- Experience with an ERP (such as Prophet 21) or similar system is a plus
- Experience with a CRM (such as WPCRM, Salesforce, or Hub Spot) is a plus
Benefits:
- Health insurance
- 401(k)
- Dental insurance
- Life insurance
- Paid time off
- Vision insurance
We are an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws.
#Duncan Co
#LI-Onsite
#LI-BS
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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