Legal Assistant - Patent Intellectual Property

Legal Assistant - Patent Intellectual Property

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Legal Assistant - Patent Intellectual Property
Minneapolis, MN

Winthrop & Weinstine is seeking a knowledgeable and driven Legal Administrative Assistant to work in our Patent Intellectual Property Department - someone with strong attention to detail who can assist with the workload for busy attorneys and paralegals. The ability to work in a fast-paced environment as part of a close-knit team provides a challenging opportunity and an enjoyable workplace. The responsibilities for this position will include, but are not limited to:

• Provide broad legal administrative support, including calendar oversight, scheduling meetings, handling routine correspondence, and coordinating travel and appointments.
• Prepare and edit legal correspondence and documents, and basic document manipulation.
• Maintain and organize electronic client files, including regular filing of emails and attachments.
• Manage processing of invoices and related record-keeping.
• Process conflict checks, engagement agreements, and initiate new client intake promptly and accurately.
• Track and organize receipt and expense submissions.
• Monitor and maintain attorney professional memberships, CLE reporting, and license renewals.

• Dependable, accountable, and consistently demonstrating a strong work ethic with a professional demeanor in all interactions.
• Strong interpersonal relationships and ability to interact with all levels of the organization.
• Ability to work well under pressure with deadlines – possess a sense of urgency.
• Ability to work in a fast-paced environment with a variety of personalities and work styles.
• Ability to be flexible in schedule and adaptable to constant change.
• Ability to effectively handle multiple tasks and frequent interruptions.
• Job duties may require time over 37.50 hours per week.

• Minimum of three years’ experience as a legal administrative assistant within a law firm or corporate legal setting.
• Exceptional organizational skills with the ability to prioritize and independently complete assignments.
• Superior attention to detail.
• A solution-oriented mindset to routinely deliver high-quality results.
• Strong written and verbal communication skills, including proper grammar and document proofreading abilities.
• Proven capacity to perform well under pressure and meet deadlines in a fast-paced environment.
• Positive attitude with a collaborative team approach.
• Demonstrated ability to handle confidential information with integrity and professionalism.
• Excellent computer and communication skills.
• Experience with the following software: MS Office.
• Excellent grammar, proofreading skills, and a keen eye for detail, ensuring high levels of accuracy in all written communications and document preparation.
• Ability to organize, prioritize, and manage multiple tasks effectively, ensuring completion of assignments despite frequent interruptions and changes in schedule.

• Experience as an assistant to patent attorneys, agent, or paralegals.
• Experience filing documents with the US Patent Office.
• Experience preparing and maintaining form correspondence and document templates.
• Experience in providing administrative support functions.
• Experience with the following software: iManage, InTapp.

• Requires use of office equipment, such as computers, phones, and copiers.
• Requires sitting and computer-related activities for extended periods of time.
• Requires occasional lifting up to and exceeding 20 pounds.

Winthrop is committed to fair and equitable compensation practices. The salary range for this role and the specific offer will be determined based on a candidate’s relevant knowledge, and alignment with the responsibilities of the position, as follows:

• Candidates who are newer to this type of role or building foundational expertise can expect an offer in the $48,000–$66,000 range.
• Candidates with growing proficiency and a solid track record in…