Accounts Payable Coordinator

Description

Job Overview:

The Accounts Payable Research Coordinator is responsible for performing tasks related to invoice capture, routing of proper approvals, invoice issue resolution, and payment issuance to association vendors.

Your Responsibilities:

The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty.

* Researches and responds to inquiries, including but not limited to clarifying when an invoice will get paid, why an invoice was paid incorrectly, and how to properly code an invoice.

* Researches and resolves invoice issues relating to unidentified properties, potential duplicate payments, image issues, missing invoices, missing payments, etc.

* Processes utility invoices in a timely manner to ensure due dates are met as to avoid late fees and disconnections.

* Processes the batching of approved invoices into the accounting system as well as resolving issues associated with that process.

* Supports internal and external information requests.

* Resolves internal and external customer issues utilizing prompt, effective communication.

* Team with property management to ensure all invoice information is captured correctly and processes are followed to ensure timely payment of invoices to association vendors.

* Assist the AP Manager to ensure proper workflows are established and maintained for routing of invoices through the approval process.

* Assist with training, guidance, and support to system users in their application knowledge. Assist users on new processes and functions.

* Helps identify reoccurring errors and troubleshoot system issues.

Skills &

Qualifications:

* 2 years of recent related AP job experience

* Bachelor's degree in Accounting, Finance, Management, or Business is preferred but not required due to complex nature of accounts payable transactions

* Intermediate Excel skills

* Must have strong computers and system knowledge and proficiency

* Excellent customer service skills via phone and email

* Strong verbal and written communication skills

* Detail oriented and strong organizational and multi-tasking skills

* Handle change in a positive manner

* Ability to work with sensitive or confidential information. Reliable and discreet.

* Ability to meet deadlines and work well under pressure

* Ability to work in a team environment as well as independently and be self-driven

* Critical thinking, problem solving, and judgement and decision-making abilities

What We Offer:

As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, EAP services, Life Insurance, and Long-Term Disability coverage. In addition, you will be eligible for vacation and sick time off benefits, 10 paid holidays, and a 401k with company match.

Compensation: $23.50/ hour

Disclaimer:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Automated Employment Decision Tool (AEDT) Usage:
We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed:
The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations:
Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national

Requesting Information About the AEDT - NYC Local Law 144:
Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national; we will respond in accordance with Local Law 144, within 30 days.