Accounting Specialist

The Accounting Specialist plays a key role in supporting daily financial operations by ensuring transactions are processed accurately and in a timely manner. This position emphasizes clean recordkeeping, reliable data handling, and adherence to established financial controls. Working within a structured accounting environment, the role helps maintain the integrity of financial information and contributes to overall operational consistency.

This individual will collaborate closely with internal teams, support ongoing system improvements, and help strengthen accounting processes as the organization evolves.

• Monitor and organize incoming invoices to ensure they are routed quickly for review and approval.
• Enter vendor invoices using automated tools and ERP technology, ensuring all required details and supporting documentation are captured correctly.
• Validate invoice information against purchase orders, receipts, and agreed pricing or quantities.
• Apply the correct general ledger codes, cost centers, and project identifiers to expenses.
• Track advance vendor payments and maintain proper documentation for related follow‑ups.
• Assist with routine AP responsibilities, including reconciliations, accruals, and closing activities.
• Maintain complete and audit‑ready files for all payables activity.
• Review project‑related costs to confirm materials and other items are properly accounted for before billing customers.
• Work with project managers and billing personnel to resolve discrepancies or coding issues.
• Ensure recorded AP costs align with project billing data for accurate project financials.

• Process invoices within the company’s ERP environment and connected automation tools.
• Contribute to system enhancement projects, including workflow improvements and automation opportunities.
• Help document standard processes and participate in efforts to improve consistency across the accounting function.

• Record, reconcile, and track transactions that occur between related entities.
• Maintain clear documentation and communication regarding shared costs or allocations.
• Suggest improvements that simplify invoice handling and strengthen controls.
• Assist during audits, reporting cycles, and other special projects.
• Support updates to customer account information and assist with delivering statements or reminders.
• Aid in reconciling customer balances and escalates unresolved issues when necessary.
• Work with Sales, Finance, and other teams to confirm billing details or account adjustments.
• Maintain organized spreadsheets and financial records to support the accuracy of financial data.

• Associate or Bachelor’s Degree in Accounting, Finance, or a related discipline.

• 3+ years of experience in accounts payable or general accounting; exposure to a manufacturing environment is helpful.
• Experience using ERP systems (preference for candidates familiar with Microsoft Dynamics 365 Business Central).
• Familiarity with invoice automation platforms or workflow tools.
• Strong proficiency in Microsoft Excel and Microsoft 365 applications.
• Solid understanding of standard accounting workflows and cost allocation concepts.

• High level of accuracy, reliability, and attention to detail.
• Strong analytical and organizational skills.
• Effective communication and collaboration with cross‑functional teams.
• Ability to balance multiple deadlines and adapt within a fast‑moving work environment.