Project Accounting Specialist II

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Who We Are

Build your career with Boldt. As a member of the Boldt team, you’ll collaborate with some of the most knowledgeable professionals in the construction industry. You’ll have the chance to learn new skills and seek greater responsibilities with a team that builds real value in the world around you. You’ll succeed in a workplace culture that recognizes, respects, and values differences.

Boldt’s focus on innovation, collaboration, and employee development provides an opportunity for all our employees to Build Boldly.

The Project Accounting Specialist II works directly with the construction project team(s) to provide project accounting support and complete project administrative tasks in the areas of accounts payable, customer billings, accounts receivable, basic general ledger accounting, cost accounting, and payroll processing. This role will be immersed in the project, with exposure to and support of the professional fields of project management, project controls, architecture, engineering, and construction.

• Work with project controls and project management personnel to understand appropriate job codes, cost codes, and general ledger account codes for use in posting accounts payable, billings, and payroll transactions.
• Assist in the setup and close‑out of jobs in the accounting system and entry of information relevant to accounts payable, billing, and payroll duties.
• Review material invoices to reconcile quantities and amounts with purchase orders and packing slips. Confirm accuracy of sales tax rates, calculations, and amounts on invoices.
• Assemble cost transaction documentation for billings including charges for union labor, non‑union labor, materials, subcontracts, general conditions services, and construction rental equipment.
• Prepare customer billings with their format, frequency, charges, and rates consistent with requirements identified in the customer contract agreement.
• Collaborate with project managers on the review and submission of customer billings to ensure charges are appropriate and accurate, and billings are submitted timely.
• Coordinate with subcontractors on the timely submission of payment applications to be included in customer billing and on ensuring provided documentation aligns with customer requirements.
• Support project controls personnel in the administration and entry of labor billing rates that are set up by customer or project.
• After customer approval of billing, post it in the accounting system, and then proactively work with customers on prompt payment based on the contract terms.
• Assist in the collection and entry of payroll timesheets for union construction workers on a daily and weekly basis.
• Ensure a daily focus on working as a team player, being diligent and meticulous in approach to duties, taking the initiative to solve problems, and seeing tasks through to completion in a timely manner.
• Complete additional project accounting tasks as necessary to support the project, operating group, and corporate objectives.
• Responsibilities may vary between working with a single large project or with multiple smaller projects simultaneously.

• An associate degree in accounting is preferred. An equivalent combination of education, training and/or experience may be considered in lieu of a degree.
• Minimum of 2 years of related construction project accounting experience preferred.
• Basic knowledge of construction project accounting principles and processes for accounts payable, customer billings, and payroll timesheets.
• Proficient in Microsoft Word, Outlook, and Excel; and skilled in Adobe or Bluebeam PDF software.
• A valid driver’s license may be required. Individuals in this role may be subject to an annual Motor Vehicle Records check. The outcome of any MVR checks conducted may negatively impact the persons’ ability to participate in any vehicle program provided by the company, including but not limited to the ability to drive a personal vehicle on behalf of The Boldt Company or rent a vehicle through for business travel purposes.