Research Program Assistant

Purpose

Broad job duties include making and receiving phone calls, recruiting and retaining study participants, completing home visits, traveling to community sites, performing IRB regulatory tasks, data collection and entry, working with clinic and community sites, developing reports, filing, logging, performing basic statistical analyses under guidance, working with trainees, problem‑solving, and brainstorming.

• Serve as program assistant for Center projects, aid on multiple active grants at CAPS as needed, perform data collection during patient initial visit and on‑site follow‑up visits, lead recruitment efforts, act as primary liaison between off site primary clinics and MCW to recruit patients and as primary liaison between study subjects and the PI regarding consent forms, conduct eligibility screening, compile and maintain research files, grant files and related records related to program assistant role.
• Coordinate proper data management per protocol requirements and compliance, i.e. collect and record all data pertaining to study patients, create, maintain, and update a secure, confidential computer database on all patients under research investigation, obtain, copy, mail, maintain files of films, charts, and information on protocol patients, ensure compliance/adherence to the Sponsor and MCW’s policies, requirements, legal contracts, and HIPAA regulations.
• Provide administrative and clerical support within CAPS, assist the PIs in writing and presenting research reports, grant protocols, conducting literature searches and pulling articles from the library, drafting manuscripts and facilitating submission of manuscripts to scientific journals, coordinate/perform/assist with the reporting and communications with the IRB, government agencies, and study sponsor regarding adverse effects, study implementation, study renewal, study termination, and other activities necessary for exceptional performance from inception to close, prepare IRB submissions, draft and submit continuing IRB reviews, monitor e‑IRB requirements for funded studies, facilitate communications between funding agencies, institution administrators, and researchers.
• Maintain up‑to‑date knowledge of the status of current studies, review, evaluate, and report to PI on a regular basis, discuss with PI and report any adverse event per study protocol, prepare abstracts, posters and presentations for scientific meetings.
• Work with community partners of the Center, assisting health educators in providing health education to community sites, establishing community partnerships, and working with designated community sites to advance the research, education and training mission of the Center, assist summer student trainees at the Center, work with trainees year‑round and summer students (including high school, college and medical students) during their summer experience, assist students with data collection, data entry, and provide guidance on research related issues.
• Making phone calls, receiving phone calls, sending and receiving mailings.
• Vehicle is required as you will be traveling throughout the community.
• There may be a requirement to work on Saturday, pending community engagement activities.
• Other duties as assigned.

Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management. Organization, time management, interpersonal, communication, and problem‑solving skills.

Minimum required education:
Bachelor’s degree. Appropriate experience may be substituted on an equivalent basis.

Occasionally lifting moderate weight materials, standing or walking continuously.

Occasionally lifting moderate weight materials, standing or walking continuously.

• Outstanding healthcare coverage, including health, vision, dental and flexible spending options.
• 403B retirement package.
• Competitive vacation and paid holidays.
• Tuition reimbursement.
• Paid parental leave.
• Employee & Family Assistance Program (EFAP).
• Pet insurance.
• On‑campus fitness facility with onsite classes.
• Discounted rates on select cell phone plans,…