Staff Accountant

Staff Accountant

Retail Space Solutions

The Staff Accountant is primarily responsible for accounts payable (all brands), billing & collections (RSS brand), as well as limited financial reporting, analysis, and compliance duties. With direction from the Accounting Manager, the Staff Accountant will frequently interact with customers and suppliers, as well as other members of the CZ/RSS team, requiring strong relationship building and communication skills. This position requires strong attention to detail, a drive for excellence, sense of urgency, and an ability to effectively manage multiple tasks and shifting priorities.

• Identify and document customer invoice submission requirements and ensure timely and accurate billing from the point of shipment. Generate credit memos and adjustments, maintaining accurate records and approval documentation in accordance with the published authority matrix.
• Review Accounts Receivable Aging for past due balances. Follow-up with customers and pursue escalations, leveraging the CZ sales team as needed, to achieve past due metric targets while minimizing working capital and collection risk.
• Using D&B reports, customer provided financial data, and credit references, set up new customers and recommend appropriate credit limits for new and existing customers, balancing what the customer will need based on expected volume with any identified credit risk concerns.
• Serve as “Forecast Champion” for assigned department head, creating and updating detailed forecasts in Adaptive, with timing aligned to Marmon forecast and budget timelines as communicated by the VPFinance/IT.
• Complete financial analysis projects as requested by Accounting Manager, VP-Finance/IT or President. Examples of analyses include but are not limited to pricing compliance and customer deductions.
• Serve as backup for generating daily “booked to go” and weekly sales reports for distribution to the organization, identifying and documenting key changes that may be useful for the users (e.g., large new orders, order timing shifts, canceled orders, etc.).
• Serve as accounting support in the completion of key Marmon internal controls such as collection and first round review of audit support requests as well as completion of the inventory count preparation for all in person physical counts.

• Reviewing and processing supplier invoices received from inventory and non-Inventory suppliers within our software. Follow-up with suppliers and leverage the Operations team as needed, to achieve cut off deadlines.
• Assisting in inventory count and quarter end preparation through reviewing Goods Received Notes and coordinating with suppliers on outstanding invoices.
• Complete financial closing responsibilities accurately and in compliance with process documentation and the closing schedule, in support of Marmon’s requirements and deadlines, including but not limited to the following:
• Accrual Journal Entries, including preparation of supporting documentation Account Reconciliations, including timely resolution of reconciling or aged items
• Sales & Use Tax Compliance:
  Review “exempt” transactions in Avalara that don’t have a supporting customer exemption form in Cert Capture. Work with customer and accounting colleagues to obtain any missing certificates.
• Prepare & coordinate approval and processing of monthly Broker Statements. Reconcile statements to commission calculations. Notify VP-Finance/IT of any discrepancies so commission calculations can be updated.

• Strong Attention to Detail
• Strong Organizational Skills
• Communication

To perform this job successfully, an individual must be able work in a team setting, perform each essential duty satisfactorily displaying appropriate professional skepticism, attention to detail, and communicate with internal and external individuals with respect and professionalism. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education/Experience –…