Event Specialist

Michael Best is seeking an Events Specialist to support the goals of the firm’s Events Planning team by producing high-quality in-person and web events, as well as coordinating sponsorship opportunities. The position is located out of Michael Best’s Chicago, Denver, Washington D.C., Austin, Los Angeles, Raleigh, Charlotte, Milwaukee, or Waukesha office
.

The Events Specialist will work closely with the marketing and communications management team, as well as Michael Best’s internal and external clients to successfully plan, execute, and track firm events and sponsorship opportunities. This position requires strong customer service, a collaborative mindset, an orientation toward hospitality, and the effective application of organizational and time-management skills. The events specialist position manages several high-value projects at once;

strategizing, implementing, and elevating the experiences at Michael Best events; supporting onsite and offsite events; and may be required to work extended hours and over weekends.

• Lead firm events from conception to execution, coordinating logistical event aspects including but not limited to venue, theme, event program, food and beverage, entertainment, event briefings, etc.
• Manage budgets, communications, and reporting of the events they lead.
• Manage event mailing lists, invoicing, scheduling meetings, organizing documents for reference, and sourcing promotional items
• Resolve any issues that arise prior to and during the course of the event
• Develop and maintain relationships with firm colleagues, as well as external suppliers to ensure optimal pricing, quality, service levels, and event experience
• Work closely with the AOMs to identify, evaluate, and onboard vendors and suppliers, monitoring performance and addressing any issues that may arise in getting approved by the building and a COI on record
• Track all event marketing equipment such as signage, easels, booth, tablecloths, etc.
• Travel to local, regional, and national keystone events as necessary
• Ensure compliance with all company policies and procedures
• Responsible for coding all invoices and receipts to the appropriate budget

• Bachelor’s degree in business, hospitality, marketing, or a related field
• 5+ years of experience on a fast-paced, Events Planning team
• The ideal dynamic candidate will be detail-oriented, highly organized, efficient, and customer service-oriented with a demonstrated desire to exceed expectations
• Strong negotiation skills and the ability to build and maintain vendor relationships
• Willingness to adapt and learn in a fast-paced environment
• Excellent analytical and problem-solving skills, ability to take directional cues directly or indirectly
• Excellent written and oral communication skills
• Advanced Microsoft Office skills including Word, Excel, PowerPoint, Outlook
• Customer Relationship Management (CRM) system experience preferred
• Well-versed in organizing and tracking a budget

This is an opportunity to work with the Best
. We are Michael Best & Friedrich, LLP
. We are a full-service law firm with more than 350 lawyers and technical professionals who work in collaborative, interdisciplinary practices to serve clients around the world.

We work with companies in all kinds of industries, as well as trade associations, nonprofits, educational institutions, governments, family trusts, and high-net-worth individuals. Since our firm’s founding in 1848, we’ve continuously evolved to meet our clients’ changing needs and expectations. One thing remains the same:
For generations, clients have relied on Michael Best for exceptional legal service and business acumen.

We have offices in Wisconsin (Green Bay, Madison, Milwaukee, Waukesha);
Illinois (Chicago);
Utah (Salt Lake City);
Colorado (Denver, Broomfield);
Texas (Austin);
North Carolina (Charlotte, Durham, Raleigh, Wilmington);
California (Los Angeles);
Nebraska (Lincoln); and Washington DC
. Our contemporary office spaces are ideal for concentration and collaboration; supporting our culture of working together to make great things happen for our Clients.
This position can be based in any of our offices in…