Administrative Associate - KNN

Summary

Perform administrative support functions for the Kern National Network for Flourishing in Health’s Partner Development area, specifically for business development operations, including drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, supporting events, and providing information to external collaborators and partners.

• Create complex workflow charts, spreadsheets, databases, macros, and templates.
• Create reports, presentations, event materials, minutes, letters, memos, and forms.
• Manage calendars, coordinate meetings, and prepare pertinent agendas or materials.
• Provide resolution to inquiries and prioritizing issues and routing messages as appropriate.
• Serve as key point of contact for a variety of audiences and independently compose e‑mail and other correspondence.
• Conduct research, compile data, and prepare presentations and reports for leadership review.
• Coordinate and perform status reports, project reports, and other types of information regarding special projects.
• Support processes related to business development needs for the area, including prospect and lead tracking.
• Support area budget and expense functions including monitoring expenditures for area projects, collaborating with KNN Finance on preparing purchase orders, check requests, and assisting in financial reporting.
• Other duties or special projects as assigned.

• Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.
• Organization, time management, interpersonal, communication, and problem‑solving skills.
• Takes a relational approach to internal and external communications and business interactions.
• Flexible/adaptable; comfortable with processes that are in development or refined over time.

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required

Education:

Associate’s degree

Minimum

Required Experience:

3 years

Preferred Education: Bachelor’s degree

Preferred Experience: 5 years, experience with external collaborators with national scope

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as:
  Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see:
Benefits Overview

For a full list of positions see: MCW Careers

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status.

Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.