Office Coordinator

Location:

OT074: CM - MILWAUKEE, WI 9000 N. Deerbrook Trail Suite 100, Milwaukee, WI, 53223 USA

Otis Elevator Company is searching for a highly effective and organized office coordinator. The successful candidate must be an ambitious, self‑reliant, and focused to perform a wide range of administrative functions that require problem‑solving skills under minimal direction. Must be a team player and have the ability to handle sensitive information and maintain perspective under pressure.

• Answer phones, assist internal and external customers
• Filing and departmental organization, overall office management
• Logging and mailing checks
• Provide administrative support to branch sales and operations staff
• Support the branch with payroll management
• Process accounts payable invoices and maintain control over and process draft check requests
• Set up large purchase orders & process payments for office vendors (ex. Janitorial services, uniforms, garbage removal, shredding services, etc.)
• Maintain control over and process draft check requests
• Sort and distribute incoming mail
• Order office supplies, kitchen food supplies

• Minimum of 4+ years of office administrative support experience
• Excellent computer skills, proficient in Microsoft Office – Word, Outlook, Excel, and aptitude to learn company‑specific software
• Exceptional written and verbal communication skills, be detail‑oriented, and organized
• Demonstrated proficiency in planning, organizing, prioritizing and multi‑tasking
• Must be able to manage workflow efficiently, be self‑reliant, show initiative, good judgment, be a team player and have the ability to handle sensitive and confidential information
• Customer focused with ability to interact with customers professionally

• High school education required; BA/BS degree preferred or equivalent relevant work experience

Otis is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other protected class according to applicable law.

For accommodation requests due to a special need or disability, please contact us at