Executive Assistant - Executive Team & Foundation

At Children’s Wisconsin, we believe kids deserve the best. Through the generous support of our friends and partners in the community, our exceptional doctors, nurses and care providers achieve the impossible every day. Our foundation provides a guidebook for giving, and ensures careful stewardship of all gifts. Our foundation is staffed with experts who guide donors through the many ways to support the care we give to kids.

We work every day to ensure their wishes are honored. We offer a wide variety of rewarding career opportunities and are seeking individuals dedicated to helping us achieve our vision of the healthiest kids in the country. If you want to work for an organization that makes a difference for children and families, and encourages you to be at your best every day, please apply today.

Please follow this link for a closer look at what it’s like to work at Children’s Wisconsin:

• This role serves as a strategic administrative partner, anticipating needs, managing complex priorities and ensuring seamless preparation and execution of meetings, donor engagement, and executive initiatives.
• Responsibilities include orchestrating enterprise-level scheduling and coordination including but not limited to C-Suite stakeholders and external partners.
• This role will be responsible for managing schedules, preparing meeting agendas and briefing materials, coordinating follow-up, and facilitating communication across executives, board members, volunteer leaders, benefactors and community stakeholders.
• Duties are highly confidential in nature and require strong judgment, discretion and relational adaptability.

• FTE | Full-Time
• Most hours will occur during the typical workday hours; however, flexibility to support some nights and weekends will be expected.
• Onsite | Children’s WI Main Campus – Foundation Office

• Associate’s Degree or Bachelor’s Degree (Can be substituted for extensive EA experience)

• 5 years of Executive Assistant experience
• Current/previous experience within Children’s WI in order to gain a working knowledge of the organization and its general policies and procedures is preferred

• Ability to utilize Office 365 (Microsoft Teams, Excel, Word, PowerPoint, etc.)
• Ability to type letters, memos, reports, etc. using word processing skills at a speed of 60 words per minute.
• Ability to communicate clearly and politely with employees at all levels.
• Ability to prioritize and organize workload to meet daily demands, as well as respond to urgent situations.
• Ability to maintain the highest level of confidentiality when reading, typing or hearing matters pertaining to strategic plans as well as operational changes within the organization

Children's Wisconsin is an equal opportunity / affirmative action employer. We are committed to creating a diverse and inclusive environment for all employees. We treat everyone with dignity, respect, and fairness. We do not discriminate against any person on the basis of race, color, religion, sex, gender, gender identity and/or expression, sexual orientation, national origin, age, disability, veteran status, or any other status or condition protected by the law.