Intellectual Property Legal Assistant

A well-established law firm with a dedicated intellectual property practice is seeking a detail-oriented Intellectual Property Legal Assistant to support a small team of attorneys. This position is perfect for someone who enjoys precision-driven work, thrives in a deadline‑oriented environment, and has an interest in patent and trademark processes.

Key Responsibilities:

• Prepare, revise, and organize correspondence and legal documents
• Support billing processes, including time entry, invoice review, and distribution
• Provide day‑to‑day administrative support to the IP practice group
• Open and maintain client and matter files in practice management and docketing systems
• Prepare and archive engagement letters
• Scan, distribute, and electronically file incoming correspondence
• Manage email and documents within the firm’s DMS.
• Assist with preparing and filing IP documents (applications, IDS, declarations, POAs, assignments, issue fees, reporting letters).
• Support USPTO electronic filings
• Generate and distribute docket reports, deadlines, and status updates
• Assist with administrative financial tasks (wire/check requests, expense reports, invoice coordination)

Qualifications
:

• Associate degree, high school diploma, GED, or relevant industry certification
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Exceptional attention to detail, particularly in document preparation and filing accuracy
• Clear and professional written and verbal communication skills
• Familiarity with legal terminology, document workflows, and administrative procedures (prior IP or law firm experience preferred)
• Proficiency with Microsoft Office and legal technology tools, including document management systems, e-filing platforms, and practice management software
• High level of professionalism and discretion when handling confidential information
• Proactive mindset with the ability to anticipate needs and solve problems independently

Position Highlights
:

• Hybrid schedule: 2 days work‑from‑home per week after 6 months with the firm
• Full benefits package including:
  Medical, dental, and vision
• Retirement plan with employer contribution
• Life insurance
• Profit sharing
• Paid Time Off (PTO)
• Stable firm with a strong IP practice and excellent long‑term career path