Executive Assistant

Executive Assistant

Department: Accounting & Administration

Employment Type: Full Time

Location: Milwaukee

The Executive Assistant provides high-level administrative, operational, and coordination support to the executive leadership team. This role requires strong professional acumen, sound judgment, and a high level of confidentiality when handling sensitive information. The ideal candidate is proactive, exceptionally organized, detail-oriented, discreet, and able to manage multiple priorities with poise and professionalism.

• Handle sensitive and confidential information with discretion and sound judgment
• Serve as a gatekeeper for executive schedules, ensuring priorities are protected
• Provide day-to-day administrative support to the executive team, including:
  • Calendar management and meeting coordination
  • Drafting and managing correspondence
  • Preparation of agendas, presentations, and meeting materials as needed
  • Logistics and event support to include event coordination, travel planning, dining and meeting reservations, etc.
• Manage office supplies, inventory, apparel ordering, corporate memberships across locations
• Support internal communications for executive team, Human Resources, Sales and Marketing
• Process administrative purchase orders, reconcile executive credit cards, expense tracking and manage receipts
• Assist and support company-wide employee programs
• Manage mail, shipping, document preparation, and general administrative services
• Lead and support special projects, as assigned by the executive leadership team

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership
• Ability to handle confidential and sensitive information with professionalism and discretion
• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously
• Exceptional attention to detail and follow-through
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite, Outlook, and document management tools
• Experience coordinating travel, meetings, and events
• Strong interpersonal skills and ability to work effectively across departments and with external vendors
• Problem-solving mindset with a proactive, service-oriented approach
• Experience with purchasing, invoicing, and expense reconciliation preferred